Human Resources Officer At International Organization for Migration

Position Title: Human Resources Officer

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall guidance of the Director, Department of Financial and Administrative

Management (DFM), the direct supervision of the Senior Resources Management Officer (SRMO), DFM Emergency Support Unit (ESU) in Headquarters (HQ) and working in close collaboration with staff members in the Department of Human Resources Management (DHR) division as well in various L3 Emergency Missions, the successful candidate will be responsible for monitoring, supporting and carrying out the human resources functions of the Department of Operations and Emergencies (DOE) in HQ and Country Offices in L3 emergencies, with particular emphasis on emergency workforce planning.

Core Functions / Responsibilities:

  1. Coordinate Human Resources Management functions in DOE and provide support to Country Offices in L3 emergencies in accordance with the Organization’s policies, procedures and practices.
  2. Advise Resources Management Officers (RMOs) and HR staff members in Country Offices inL3 emergencies in implementing IOM’s travel and HR management policies, rules and regulations as well as standards related to HR functions, considering the nature of complex emergency operation.
  3. Coordinate the recruitment processes in DOE and Country Offices in L3 emergencies in close liaison with the SRMO and respective Division heads in DOE. Support Country Offices in meeting staff and non-staff needs, ensuring that relevant recruitment procedures are effectively and swiftly applied and implemented. Develop, review and coordinate Terms of Reference for upcoming vacancies. Participate in selection panels and/or backstop administratively selection processes as required.
  4. Establish and maintain a roster of Resources Management (RM) staff in IOM for deployment to L3 emergencies. Analyse RM staffing needs for surge capacity (STA & TDY). Provide DOE with rapid short-term deployment of internal RM staff, particularly at the on-set of emergencies and surges in emergency response. Advise on staffing issues and ensure effective RM workforce planning.
  5. In coordination with the SRMO and Staff Development and Learning Team, develop and organize capacity building exercises, conduct and support on-site training on staff recruitment and deployment, contract management, maintenance of staff information and data quality in PRISM HR to Country Offices in active L3 emergency situation.
  6. Review personnel records in PRISM HR for L3 emergencies and improve data quality in coordination with HR staff in the respective Country Offices and the HR data compliance team in Panama.
  7. Advise MHRO on contract extensions for staff members in DOE and ensure proper and complete documentation with regard to salary projectization and separation of staff.
  8. Support downsizing exercises in Country Offices implementing L3 emergencies in accordance with HR policies and guidelines.
  9. Prepare HR and administrative reports including staffing statistics, contact list as well as Organigrams. Contribute to the development and improvement of relevant instructions, procedures and guidelines with regard to human resources management functions in L3 emergencies.
  10. Provide resources management support during the RMO’s absence and undertake resources management functions for DOE when needed.
  11. Undertake duty travel to provide support to L3 emergencies in relation to HR functions, and build staff capacity on HR policies, practices and processes.
  12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

  • Master’s degree in Business Administration, Human Resources, Psychology or a related field from an accredited academic institution with five years of relevant professional experience; or
  • University degree in the above fields with seven years of relevant professional experience.

Experience

  • Demonstrated experience in the field of human resources administration;
  • Solid experience in emergency operations with complex HR functions
  • Experience in an international and/or multicultural environment desired;
  • Experience in designing and delivering training solutions is desired.

Skills

  • Sound knowledge of SAP, HR management principles and best practices;
  • Ability to prepare clear and concise reports; and,
  • A high degree of computer literacy is required; good knowledge of MS Office suite and SAP is essential.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French and/or Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 03 November 2022.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 21.10.2022 to 03.11.2022

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2022 367 Human Resources Officer (P3) Geneva, Switzerland (57801876) Released

Posting: Posting NC57801877 (57801877) Released

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