Human Resources Officer – Compensation and Benefits At Save the Children

ROLE PURPOSE:

The Human Resources Officer will be responsible for managing and administering staff salaries, benefits and overseeing the Operations of the Human Resources Department.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Human Resources Director

Staff reporting to this post: Human Resources Assistant

KEY AREAS OF ACCOUNTABILITY:

Compensation & Benefits

• Manage the preparation of all staff payroll.
• Provide advice to staff in relation to pay, taxation, National Social Security Fund and insurance.
• Ensure staff have access to accurate payslips on a monthly basis.
• Administer benefits and ensure staff use the appropriate leave.
• Ensure the annual leave reconciliation takes place.
• Provide support in the market survey and the revision of the salary scale.
• Prepare final settlements for leavers and liaise with the finance department on the clearance / make sure release of rights is signed by leaver.
• Ensure contracts of new joiners, and contract extensions of existing staff are prepared.
• Ensure all staff are on the right type of contract.
• Prepare reports, metrics reports and scorecards on a monthly and quarterly basis.
• Conduct appropriate induction for new joiners.
• Take part of the job evaluation exercise for existing and new roles.

Local laws implementation

• Liaise with external legal advisor on visa and work/residence permit application processes and with Admin department on arrival arrangements for international staff and visitors.
• Liaise with external legal advisor on termination process.
• Oversee that the data and documents of the new joiners and leavers are shared with the tax advisor.
• Follow up with external tax advisor on submission of NSSF registration and de-registration forms.
• Follow up with external tax advisor on preparation of End of Service documents for leavers.
• Liaise with external tax advisor to solve all NSSF related issues.
• Ensure employees & dependents registered at the NSFF.
• Ensure submission of end of service declaration for all leaves.
• Follow up on family allowances and make sure they are reflected on the payroll.

HR Policies and Procedures

• Participate to drafting, developing and implementing policies on compensation and benefits issues.
• Provide clarity on HR policy and procedures to staff as required.
• Ensure all HR activities are carried-out in adherence to these standards and policies.
• Ensure that copies of all HR related letters and papers are sent to respective persons on time.
• Assist in negotiating labor relations with line managers and staff members regarding contracts, leaves, termination, etc.
• Make use of all available policies, practices, checklists and guidelines.
• Ensure legal compliance and SCI minimum standards in all HR processes.
• Ensure that all staff have a copy of the employee handbook and understand all sections properly.

Staff Insurances

• Manage the medical and the workmen compensation insurance policies as per SCI standards.
• Ensure that all staff and volunteers are covered by relevant insurances.
• Oversee that the insurance tracking is being done on a monthly basis.
• Oversee that staff claims are submitted to the insurance company.

Operations

• Initiate the monthly AL reconciliation with the HR team and work closely with finance team on the yearly AL Reconciliation exercise.
• Ensure that the time and attendance management systems are efficient, used and respected by all staff.
• Ensure all staff records are accurately maintained and updated as necessary (both in soft and hard copies).
• Ensure all staff data are reflected on Human Resources Information System and updated as needed.
• Respond to audit requests.
• Ensure that the files of the new joiners are complete by the start date and follow up on missing documents.
• Ensure that all staff has a copy of the employee handbook and the HR manual and they understand all sections properly.

QUALIFICATIONS:

• Bachelor’s in HR Management, business administration, law or related field.
• Written and spoken fluency in English and Arabic.

EXPERIENCE AND SKILLS:

• A minimum of 3 years’ progressive experience in Human Resources function, preferably in payroll management and compensation and benefits.
• Professional experience in the NGOs sector.
• Proven ability to organize priorities, work under administrative pressure with detail orientation.
• Strong acumen in establishing positive working relationships with staff.
• Strong proficiency in handling data and in Microsoft Word, excel and teams.
• Proven sense of professional discretion and ability to keep confidentiality.
• Deep understanding of local labor laws.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.