Humanitarian Finance Manager (National position) At HelpAge International

Job Title: Humanitarian Finance Manager (National position)

Location: Moldova

Department: Inclusive Humanitarian Action

Contract Type: Fixed term – 12 Months contract (Renewable based on funding availability)

HelpAge and Strategy 2030 – delivering real impact for older people

HelpAge International works with partners and a diverse global network of more than 150 organizations across 85 countries, supporting millions of older people to live safe, dignified and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience.

Our 2030 strategy Ageing in a Just World sets out how we will work together to shape the future we all share. By working together, we aim to help inspire a movement for change and through ensuring all our work promotes older people’s wellbeing, dignity and voice, we can transform the lives of older people now and in the future.

As part of our 2030 strategy we have a continued commitment to inclusive humanitarian action, supporting older people and their families at a time of crisis.

Ukraine Crisis

HelpAge has been present in Ukraine since 2014 and is one of the few INGOs based in country, with a total workforce of 250+ people including staff and volunteers/contractors. As one of the few INGOs with an operational presence in Ukraine, we are already responding with initial life-saving activities in the Donetsk and Luhansk Regions, with the intention to scale-up assistance in the Central and Western Regions of Ukraine. In addition, we have also launched a programme to support arriving Refugees in Moldova, where we also already have a presence and are currently investigating the option of a further response in Poland. Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid.

We are seeking passionate, professional and experienced candidates for a number of roles to support our response to the Ukraine crisis. We are looking for talent which thrives in collaborating with others (inside HelpAge International and beyond) and who can work in agile ways and across boundaries.

Key areas for impact/influence and responsibilities**

As Humanitarian Finance Manager you will –

· Support exclusively the Humanitarian portfolio in developing and assessing donor funded project proposals and developing new products and funding.

· Manage Projects Accountants for restricted funded projects based in the country where the emergency arise.

· In collaboration with the Global finance team ensure appropriate resources are budgeted for full cost recovery, prefinancing and Co-funding is closely monitored and managed and claims against the projects are promptly submitted and followed with the donors.

· In collaboration with the Global finance team, assess implementing partner capacity. Support implementing partners remotely and through visits in improving areas highlighted in partner assessments, partners audits or identified during project implementation.

· Supporting implementing partners to have effective fraud and bribery mechanisms in place and follow up on incidents fraud and bribery.

· Review and process monthly or quarterly accounts of the implementing partners and produce and analyse financial progress reports.

· Produce donor financial reports and arrange, coordinate and follow up on project and partner audits

· Review and process monthly or quarterly accounts of the implementing partners and produce and analyse financial progress reports.

· Ensures Humanitarian Portfolio complies with Organization policies and procedures outlined as per the organizational standards.

· Support establishment of protocols, incentives and coordination, to ensure clarity and efficiency in how the team will work together

· Responsible for ensuring compliance with organization and donor accounting and financial reporting requirements

· Ensure that all required of financial management policies, systems, procedures and standard forms are followed.

· Ensure that all procurements, payments and other transactions are in line with organization’s financial guidance, rules and regulations for procurement, accounting and reporting.

Let’s talk about you**

You will be someone with:

· A part or full qualification with one of the major accounting bodies

· Strong hands-on experience in working with humanitarian teams and implementing partners in complex international settings.

· Strong hands-on experience in dealing with Emergency Program and humanitarian contexts.

· Experience in developing budget proposals, managing donor contracts, preparing and reviewing donor financial reports, coordinating project and partners audits.

· Experience of working and supporting non-finance staff and managers in reviewing financial information.

· Ability to work at strategic level in terms of funding, identifying gaps and risks and providing appropriate solutions.

· Good mastery of the English language

· Ability and willingness to travel overseas, including at short notice.

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older persons and their communities, and to make an impact that matters.

In addition, as an HelpAge employee you are expected to:

· Work collaboratively, building mutual trust and respect, with external organisations and partners to achieve our strategic aims and objectives; being accountable for the work you do together

· Adapt to new directions or opportunities arising within the organization and in your work area; being flexible in your role, constantly using the feedback to learn more and evolve further.

· Lead behavioral and cultural change through embracing a supportive, collaborative and highly inclusive environment where everybody feels supported, respected and engaged

· Extend HelpAge’s reach and impact, by creating and identifying new business development opportunities and building relationships with new partners.

· Lead and promote a culture of including the voices of older people across our support, convening and thought leadership roles, in a way that is transformative, empowering and highly inclusive of those marginalized by gender, economic status, disability and other factors of discrimination.

Safeguarding

HelpAge International is committed to safeguarding the communities with which we work, our partners, staff and any others who we come into contact with.

Therefore you will also be responsible for:

· Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.

· porting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism;

· Complying with all safeguarding framework policies and practices

· Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.

How to apply: To apply for a job at HelpAge, please submit the following documents:

· A cover letter, setting out how you meet the requirements of the job profile. Please use bold headings for each requirement and provide examples.

· Your current curriculum vitae (3 pages maximum)

· Three referees, including your most recent employer

To be considered, please read the job description and email your application to helpAge-hr@helpage.org before Monday April 4, 2022 at 24:00 (GMT+1)

If you have any queries regarding any vacancies, please hai-hr@hepage.org

Important Message: Please ensure that you remove personal information including your date of birth, age, gender and marital status from your CV. Please do not include any photographs.