ICT Administration / Training Support At CTG (Committed To Good)

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

• CTG is looking for a qualified staff whose experience matches the below TOR.
• For this request, CTG is looking for national candidates.

Role objectives

• Monitor physical inventory of stocked items on a regular basis to ensure accuracy of records & location of property.
• Issue Information Communication & Technology (ICT) assets & inventory as per the approved request & update the UN assets control database (UMOJA) accordingly.
• Evaluate & justify equipment requests on behalf of the section & authorize the issuance of equipment, supplies & spare parts.
• Prepare the scheduling of delivery of ICT equipment to users & coordinate the returns of FTS equipment to the warehouse.
• Ensure the smooth operation of the unit & that all requests have been addressed.
• Coordinate with the sections technical cells & Regional ICT Coordinators, to ensure adequate accountability of property.
• Coordinate with all FTS units Supervisors to ensure availability of equipment, spares & supplies to fulfil the mission’s mandate.
• Confirm correctness & accuracy of inventory, physical verifications, stock take & write off procedures.
• Support the annual physical inventory verification exercise by checking the accuracy of records & location of property.
• Recommend write off of assets & related equipment as & when necessary in a timely manner for assets beyond economical repair or past life expectancy.
• Ensure mission wide usage of the assets control database to track all FTS materialized assets.
• Research & retrieve statistical data from internal & external sources; prepare statistical charts, tables & reports.
• Enter records in the asset control database ensuring inventory records are up to date & accurate whilst maintaining the filing system to ensure safekeeping of all materials.
• Provide administrative & technical support in managing UN owned IT assets in the relevant assets control databases.
• Perform other duties as assigned.

Results / expected outputs:

• Ensure efficient & accurate inventory & asset control (issue vouchers, returns vouchers & hand over vouchers are updated in UMOJA in timely manner).
• To effective track, monitor & timely delivery of goods, supplies, equipment & other assets.
• Appropriate application of relevant policies, guidelines, procedures & processes.
• Establishment of effective working relationships with internal & external contacts at all levels.

Project reporting

• This role reports to the line manager.

Key competencies

• Minimum of 5 years of progressive experience within the United Nations (UN) or other international organizations with national or international level is required.
• Solid experience in UMOJA or other ERP related to inventory management fields is desirable.
• Certificates in logistics & supply chain management, warehousing & inventory control, property management. supplemental certificates in UMOJA will be asset.
• Must be fluent in English & fluency in French is desirable.

Team management

• This role has no team management responsibility.

Further information

• Qualified female candidates are encouraged to apply for this role.
• For this request, CTG is looking for national candidates.