Information management officer At Al Ameen

Job Title: Information management officer

Sector: Information management

Employment Type: Full-Time

Location: Gaziantep , Turkey

Length of Contract: 12 Months

ALAMEEN for Humanitarian Support is a non -governmental organization established by a group of volunteers in Syria during the crisis in 2012 and registered in the USA, Sweden, and turkey.

ALAMEEN is implementing projects through regional offices in Syria, Turkey, Lebanon, Yemen, Sudan, Iraq, Palestine, and Somalia.

Our work sectors are Health, Nutrition, Education, Food Security and Livelihoods (FSL), Protection, Shelter &Non-food items, Wash and Sanitation.

ALAMEEN also manages development projects, advocates to empower civil societies and local governance

Duties and Responsibilities

• Promotes knowledge sharing and learning culture in the office.
• Ability to research best practices and propose new, more effective ways of doing things.
• Actively works towards continuing personal learning and development and applies newly acquired skills.
• Playing a role in the design, development, management, and improvement of data management systems including various relational databases and spreadsheets, excel, MS access.
• Design data entry forms, surveys using ODK, or Kobo toolbox, and line lists, along with related process for data collection, cleaning, and verification.
• Writing and revise data queries according to project needs and analytical purposes using SQL,
• Collect, compile, analyses, and reporting of various data from various sources.

Implementation of Program

Major responsibilities:

• Receive files, databases, source documents from filed data officers in the primary health centers.
• Maintain scheduled backups according to plan for all files and databases to avoid data loss.
• Provide assistant and troubleshoot data entry errors, clean data by dealing with missing information, data errors, duplicates, and outliers according to the data quality standards, and apply data guidelines and procedures to ensure data quality across all data flow system and databases.
• Prepare training materials related to data entry, data tools, applications usage and data auditing and conducted data related training to support field staff in regular meetings or unplanned events.

Program Quality and Development

• Develop interactive data visualizations and interpretations using tableau or power BI.
• Designing workflows and data collection models where necessary.

Supervision

• Follow filed staff in Project on daily basics and make sure of daily data submission and the availability of most recent and updated reports.
• Train and guide field staff on data tools, Form, and templates usage.

Monitoring and reporting

• Generate maps using Power BI, QGIS and ArcGIS for presentation data presentation.
• Generate automated statistical summarization reports on a daily, weekly, monthly basis.

Coordination :

Coordinate with the Project manager and IMU manager all tasks related to the filed team and data entries according to the project needs , organize and distribute tasks according to team capacity and availability and shift resources whenever needed.

**Key working relationships:

Position reports to:** IMU manager

Position directly supervises: Data entry clerks.

PROFESSIONAL STANDARDS: The AHS and AHS Staff must adhere to the values and principles outlined in the AHS Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the AHS operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation and Combating Trafficking in Persons

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout AL-AMEEN for Humanitarian Support, as applicable to the position, maintains a clear understanding of AL- AMEEN for Humanitarian Support and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within AL- AMEEN for Humanitarian Support

and amongst beneficiaries served by AHS

NB: considering the purpose and values of the organization, AL- AMEEN for Humanitarian Support, requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Expected profile

Education & Qualification

• Bachelor’s degree in Computer Sciences, IT, or of relevant experience at the national or international level in information management.

Professional experience

• A minimum of 3 years of professional experience in information management and technical support.
• Decent knowledge in the work of INGO and LNGOs Excellent understanding of data administration and management functions (collection, analysis, distribution, and visualization) Familiarity with non-profit organizations’ regulations

Languages

• Required: Arabic and English are mandatory (oral and written)

Technical Skills and Personal qualities required

• Experienced in relational databases such as SQL Server, MySQL in various operation systems, and another database server.
• Would be preferred to have experience in programming using one or more programming languages, Python, Visual Basic, SQL, and others.
• MS office and MS Excel: having advanced skills using excel spreadsheets, formulas, VBA Coding, Filtering, Sorting , data aggregation and Pivot tables.
• interactive visualization tools (Power BI/Tableau): Decent knowledge of interactive visualization tools, Ability to produce online interactive reports and maps based on collected data.
• Mobile data collection tools (ODK, Kobo Toolbox or other): Ability to design and build forms and questionnaires, familiarity with advanced options, testing tools .
• Mapping programming: QGIS, Arc GIS
• High standard of English writing and editorial skills
• Ability to work under a minimum of supervision;
• Organized and able to manage priorities;
• Proactive, adaptable and capacity to take initiatives;
• Proactive approach to identifying solutions;
• Diplomatic and open-mindedness;
• Familiar with multicultural environment;
• Good analytical skills;