Information Management Officer (For Philippines Nationals Only) At International Committee of the Red Cross

The Information Management Officer provides administrative support and is responsible for information management, either independently or under the supervision of the Executive Assistant and Information Management Officer. S/He acts as a reference person for written protocols, correspondences, and standard tools.

MAIN RESPONSIBILITIES

Information management

· Makes an active contribution in implementing all information management projects or programs (particularly Microsoft SharePoint/Team Space, Lotus Notes, PMT, Access Manager Cockpit, and other ICRC standard tools);

· Works with the Information Management Adviser to set goals and priorities and determine the resources required (technical and replays) to achieve the objectives of the Information Environment Strategy; ensures that all related projects and programs are implemented, taking into account the specificities of different contexts;

· Draws up procedures to govern the transfer of information between sites (delegation-headquarters or other delegations/delegations-sub-sites/between sub-sites); supervises the making out/sending/reception of bordereaux in/out;

· Organizes, supervises, and manages the use of a range of collaborative tools and databases (i.e. DS, STMs);

· Updates general information in the reference tools (databases or others);

· Organizes regular training or information sessions on information management;

· Act as access manager for Manila, Cotabato, and Iligan sites;

Training and support – areas of expertise

· Briefs systematically all staff on information management and above-mentioned subjects;

· Trains regularly all users and ensures compliance with rules and procedures;

· Exchanges and coordinates regularly with the Davao sub-site assistant (or any other person in charge);

· Trains the units and sub-site assistants (or any other person in charge) and supervises them in the application of related procedures; visits the sub-sites at least once a year;

· Makes sure that all staff know and apply ICRC rules regarding correspondence and ICRC protocol; proposes solutions in cases of contradiction between the rules and local practices; ensures that all correspondences concerned by these rules that leave the delegation is validated by the qualified person; knows the rules regarding signatures and ensures that these rules are applied by all staff in the delegation;

Team management

· Ensures that the team is organized in a way that meets the needs of the delegation (including setup);

· Ensures that the staff, for which she is responsible, can carry out the day-to-day work while dealing with occasional demands or emergencies; suggests to management any improvements needed;

· Keeps the job descriptions up to date of the staff under her supervision;

· Organizes regular meetings with her staff to pass on any useful information gathered in different meetings.

REQUIRED PROFILE

· At least five years of professional experience as an assistant in an international organization or company is preferred;

· University degree, specialized diploma in information management, information security, archival science, librarianship or an equivalent qualification;

· Proficient in the use of IT office and information management tools;

· Commitment to the ICRC’s humanitarian mandate;

· Excellent communication skills;

· Good problem-solving and prioritization skills, keen attention to detail;

· Excellent interpersonal and team management skills;