Information Management Senior Assistant -LICA-5 At UNOPS

Job categories: Administration, IT, Demining

Vacancy code: VA/2024/B5019/28041

Department/office: GPO, NYPO, PSC, Sudan Project Unit

Duty station: Port Sudan, Sudan

Contract type: Local ICA Support

Contract level: LICA-5

Duration: (Ongoing ), possibility of extension subject to availability of funds and organisational requirements.

Application period: 30-Apr-2024 to 23-May-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind

Background Information – PSC

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Background Information – UNMAS

Established in 1997 by the General Assembly, the United Nations Mine Action Service (UNMAS) serves as the United Nations focal point for mine action and supports its vision of “a world free of the threat of landmines and unexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where mine survivors are fully integrated into their societies.

UNMAS coordinates and collaborates with fourteen UN departments, agencies, programmes and funds to ensure an effective, proactive and coordinated response to the problems of landmines and explosive remnants of war, including cluster munitions.

UNMAS establishes, manages, and provides strategic direction to mine-action coordination centres in countries and territories as part of peacekeeping operations and humanitarian emergencies or crises. In these situations, UNMAS may plan and carry out mine-action projects, support and coordinate the work of local and international mine-action service providers, and set priorities for mine clearance, mine-risk education and all other aspects of mine action.

Background Information – UNMAS Sudan

The UNMAS Sudan office is based in Port Sudan and works closely with the Government of Sudan and international partners with an aim of reducing the impact of explosive hazards on the civilian population. UNMAS Sudan’s main activities include land release, risk education (RE) and victim assistance (VA) in areas affected with explosive ordnance. Currently, South Kordofan, Blue Nile and West Kordofan are affected with mines and ERW while 5 Darfur states are believed to contain ERW only. UNMAS also provides technical advice and training for Sudan National Mine Action Centre (NMAC) and national mine action NGOs for improving national mine action capacity

Functional Responsibilities

* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!

* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!

Under the supervision of the Head of Project Unit (HPU) and the Information Management officer (IMO), your duties and responsibilities will be to:

Assist in maintaining the Programme’s Information Management System for Mine Action (IMSMA)database and its archive.
Assist in providing support in the installation of the IMSMA system and making sure that the overall system is operational and meets the operational needs of the programme.
Provide remote support to new Information Management System for Mine Action (IMSMA)users and UNMAS programmes.
Assist in performing monthly audit of mine action information to ensure data completeness, integrity and quality.
Support in verifying , recording and performing regular quality assurance all field data from implementers into the Information Management System for Mine Action (IMSMA) database.
Assist in the maintenance of programme reporting tools on available dangerous areas, casualty and clearance data.
Update the programme risk assessment tracker and complete risk assessment data import on a regular basis.
Produce statistics and reports from the Mine Action data, when requested.
Engage with Mine Action partners to obtain information.
Review and improve data collecting forms when necessary.
Prepare timely monthly reports and statistics as required by the programme, under guidance of the Information management officer (IMO).
Assist with database training and technical assistance to implementing partners and external stakeholders where necessary.
Assist with Information technology (IT) and other general computer related issues.

Geographic Information System(GIS) Responsibilities:

Prepare and print informative maps with mine action and other available data.
support in regularly liaising with the Geneva International Centre for Humanitarian Demining (GICHD) focal point to ensure all Information Management System (IMS) workflows are accurate and updated.

Education/Experience/Language requirements

Education:

A First Level University Degree (Bachelor’s degree or equivalent) with a minimum of 1 year of relevant experience is required OR
Secondary education (High School equivalent) with a minimum of 5 years of relevant experience is required.

Experience:

Relevant experience is defined as experience in the field of database administration, information management, or relevant field.
Experience in the Windows operating system is required.
Experience of Microsoft Office applications is required.
Experience with IMSMA is desired.

Language Requirement:

Fluency in English (speak, read, and write) is required.
Fluency in Arabic (speak, read, and write) is required.

Competencies

Integrity and Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self and others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Result Orientation

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective Communication

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: ICS-5 (LICA-5)
Contract duration: Open-ended (subject to organizational requirements, availability of funds and satisfactory performance)

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that the closing date is midnight Copenhagen time.
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
Qualified candidates without UN experience are encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information – UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations. With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it. A flexible structure and global reach means that we can quickly respond to our partners’ needs, while offering the benefits of economies of scale.