Interim Grants Coordinator At Acción contra el Hambre España

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.

WE WORK IN LEBANON AGAINST COVID-19

• Focusing on Syrian refugee population and Lebanese host communities,
• mobilization committees,
• isolation centers,
• municipalities and service providers.
• Conducting training for health personnel.
• Distributing disinfection and dignity kits.
• Installing latrines for people with specific needs in Aarsal.
• Carrying out channel cleaning to ensure proper drainage. Distributing water through tanker trucks.

The Grants Coordinator will be responsible of:

The Grants Coordinator, in close collaboration with the Deputy Country Director and the SMT members, will ensure regular oversight, monitoring, and support to the management of the Mission’s grant portfolio, all through the lifecycle, from early discussions with the donor and/or organisational partners, proposal preparation, to grant compliance checks, donor visibility requirements and reporting.

The Grants Coordinator will take the lead and coordinate the process of development of high quality funding proposals, concept notes and reports in compliance with donor regulations, and shall follow HQ and mission-level related established processes, and ensure all documentation is in line with Action Against Hunger’s internal Guidelines.

In order to ensure efficient processes and contract monitoring, the Grants Coordinator is expected to create and maintain tools and grant files and records, including the GESPRA system and stay updated on donor requirements. In addition,

This is an extremely dynamic and rigorous role, requiring strong coordination and organisation skills, to ensure that all deliverables are produced in a timely manner, which can be a challenge at times. The Grants Coordinator will keep in regular contact with all staff involved in the implementation of grants, as well as donors’ focal points in charge of tasks related to the management of contracts, reporting, communication and monitoring.

Objective 1: Identification, coordination, preparation, writing and submission of quality and timely proposals/concept notes, following Action Against Hunger’s validation processes and taking into account the donor guidelines

• Under the direction of the Deputy Country Director, and in consultation with Technical Coordinators, Logistics, HR, and Admin/Fin Coordinator, the GM will design, coordinate, gather inputs, collect relevant information to draft full proposals (including proposal narratives, and other required annexes, such as the budget and PPP) or Concept Notes to be presented to donors. The GM will ensure that the proposals are validated and submitted on time
• The GM will assist programme teams in designing Project proposals in response to various proposals such as Call for Proposals (CFP), Requests for Proposal (RFP) or Concept Notes (CN), and as such, will participate to early technical discussions with the donors, when and if feasible.
• The GM will follow Action Against Hunger’s Lebanon Strategic Framework, and promote the harmonization of indicators and means of verification. The GM will ensure the respect for Action Against Hunger’s Lebanon standard operating procedures and the validation procedure defined by HQ. The GW will ensure that proposals take into consideration Gender, Protection and Accountability Guidelines, according to Action Against Hunger policies.
• The GM will ensure proposals/CN are in accordance with donor frameworks, guidelines and language.
• The GM will coordinate any donor feedback and ensure timely submission of requested feedback and resubmission
• The GM will liaise with either HQ or donors in following-up/tracking of submitted proposals, so as to support the Mission’s budgetary planning

Objective 2: Coordinate and lead the production and submission of quality and timely donor reports

• Coordinate donor reporting processes as outlined at mission and HQ level, with the relevant departments to collect the information/inputs and ensure the timely submission of high quality programmatic reports
• Coordinate with Admin/Finance Coordinator or Deputy Country Director to ensure timely submission of financial reports.
• Assist field teams in drafting of donor reports by ensuring that reports are in accordance with donor requirements and are submitted on time
• Liaise with either HQ or donor in following-up/tracking of submitted reports
• When feasible, ensure that reporting requirements are kept minimal for the Mission and that processes are streamlined and efficient.

Objective 3: Grant Management & donors relations and Intellegence

• Maintain an updated calendar of project report obligations and project development, and ensure key staff are aware of it and respect the deadlines by sharing it regularly with the SMT and HQ project manager. This includes the maintenance of the related sections in GESPRA (Online Project Management Tool), at least on a weekly basis.
• In coordination with the Deputy Country Director, liaise with HQ staff (throughout the Action Against Hunger International network, including the Donor Relations Unit and with Madrid HQ Operations) on potential funding opportunities, as and when requested, including donor’s mapping/intelligence.
• Ensure comprehensive grant files are created and regularly updated, and are available for use. Provide briefing papers and support the development of external communication tools relevant for donor visits/meetings.
• Set up and constantly update database for donor guidelines and regulations, and create fact sheets for main donors.
• Inform programme and support teams on any changes to existing donor guidelines and regulations
• Act as a focal point for the Mission for external communications with donors for all grant management and reporting matters
• Coordination with Admin/Finance Coordinator on donor compliance issue and contractual issues
• Follow up with Programme Managers and Technical Coordinators on Programme Implementation and collection of data according to means of verification, from kick-off meeting to contract closure, to allow pro-activeness in the monitoring of the grant and related tasks (such as ad-hoc donor requirements or extension/amendment requests)
• Support Programme Teams (and if applicable, communication officer) in ensuring donor visibility requirements are met and in the planning and organisation of donor field visits.
• If time allows: Efficiently coordinate with and provide support to Deputy Country Director in coordination tasks with consortium partners and organisational partners (sub-grants)

Objective 4 : Security

• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 5 : Support humanitarian activities of Action Against Hunger

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Training/ Education:

Degree and/or master’s degree in Humanitarian Action or any related field (communications, political science, law, etc.)

Technical specific knowledge:

Good experience in proposal writing, donor rules, validation procedures, coordination of processes. Experience in Project Cycle Management. Ability to write donor reports and proposals in excellent English.

Previous experience:

Previous experience in a similar position and/or in the humanitarian field of at least 3 years.

Languages:

• English: Compulsory working language. Excellent writing skills are required for this position.
• Arabic: Useful
• French/Spanish: An asset.

IT and specific systems:

Good skills in Microsoft Word, Excel and PowerPoint

Action Against Hunger – Lebanon seeks to promote gender equality and is committed to empowering women to participate effectively in their communities, we strongly encourage women to apply.

We Strongly encourage people with disabilities to apply.

ACF has a zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).