Intern, Emergency Preparedness at International Organization for Migration

Position Title: Intern, Emergency Preparedness

Duty Station: Home based

Classification: Intern

Type of Appointment: Internship, three months

Estimated Start Date: As soon as possible

Organizational Context and Scope:

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM became a UN-related organization in 2016. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

At IOM Headquarters, within the Department of Operations and Emergencies (DOE), the Preparedness and Response Division (PRD) serves as the main instrument for migration crisis preparedness and mitigation. PRD oversees IOM’s timely, predictable and effective interventions in emergency situations by implementing a broad range of programmes, in coordination with humanitarian partners, through the Inter-Agency Standing Committee (IASC) and the cluster framework.

The preparedness unit within PRD is the division’s focal point which serves to develop relevant guidance, tools and provide technical support to IOM missions on emergency preparedness, as well as institutional strengthening through various capacity building initiatives and surge support

Responsibilities and Accountabilities:

Under overall guidance of the Head of PRD and the direct supervision of the Emergency preparedness officers, the successful candidate will be responsible for supporting with the following duties:

Core Functions / Responsibilities:

Capacity building initiatives

• Support with preparations and follow up with relevant units for information required to develop online and self- paced trainings within the emergency preparedness portfolio, which include but not limited to the Emergency Response Induction training (ERIT), emergency preparedness training and Senior Emergency Leadership and Coordination training (SELAC) as required.
• Maintain and update the database of all training graduates including required follow-up with training graduates as needed to update contact details and CVs, and ensure the training graduates are in the DOE expert roster.
• Provide administrative and technical support during roll out of in-person trainings, as well as uploading of the online and self-paced training on IOM’s i- learn and e-campus portals. Assist to draft training reports.
• Maintain a database of training graduates and DOE roster experts who are supported with mentorship programmes, as well assist to identify profiles from the training pools and roster for enrolment in the mentorship programmes.
• Update the database of staff attending external trainings and disseminate information on new training opportunities.
• Support in the development and layout of the emergency preparedness toolkit, as well as integrating it into the emergency manual, SharePoint or other relevant platforms.
• Assist to update the emergency manual with new materials and required updates, and develop progress reports on developments of the emergency manual, including other information products such as newsletters.
• Liaise with IOM field colleagues for inputs and information on preparedness case studies, and support with the compilation and layout of the case studies.

DOE Roster and Standby Partnerships (SBP)

• Support the Division’s focal point with the DOE Roster and SBP deployment requests.
• Communicate with and respond to support questions from DOE applicants and experts.
• Draft quarterly communication products on surge support (Roster and SBP) updates using and extracting data drawn from DOE Roster, to be distributed to colleagues, including DOE RTS’ and DOE HQ staff.
• Support with the planning and logistics of Roster workshops.

Other emergency preparedness related tasks

• Support the development of awareness-raising tools, such as a community of practice in the SharePoint-PRD-Preparedness page and/or other relevant platforms.
• Support the Emergency Preparedness officers for update/development of specific regular products, such as the bi-annual update of the IOM Emergency Preparedness Dashboard and the IASC Early Warning Early Action and Readiness (EWEAR) report.
• Carry-out any other duties within the preparedness unit as assigned.

Required Qualifications and Experience:

Education

• University degree or equivalent in the Social Sciences, International Relations, Development Studies, International Affairs or any related discipline; or an equivalent combination of education, training & experience.

Experience/Skills

• Strong knowledge in MS Excel and other data analytics software (e.g. PowerBi);
• Experience with database management and knowledge of database structure is an advantage;
• Strong organizational, interpersonal & intercultural skills with an attention to detail.
• Experience in providing administrative support and support to trainings.
• Knowledge on emergency preparedness, displacement, and humanitarian assistance is considered an asset.
• Experience working in international organizations and the humanitarian community is considered an asset.

Languages:

IOM’s official languages are English, French and Spanish. For this position, fluency in English is required (oral and written). Working knowledge in French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process which may include written and/or oral assessments.

Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link: iom_revised_competency_framework_external.pdf

Eligibility and Selection:

In general, the Internship Programme aims at attracting talented students and graduates who:

a) Have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) Are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) Are sponsored by governmental/non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor;

d) are either students approaching the end of their studies and preparing a thesis, or recently graduated, who have less than two years of relevant working experience;

e) are between 20 and 36 years of age.

f) This internship programme will be supporting the Headquarters in Geneva, Switzerland. As this will be a teleworking opportunity and will be required to overlap with the duty station, please consider the time difference in the duty station prior to applying.

g) Depending on experience and location, IOM provides a small monthly stipend to help offset costs.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.