Intern – HR Policy Unit at IOM

Position Title: Intern – HR Policy Unit

Duty Station: Home based

Classification: Intern, Grade Other

Type of Appointment : Internship, six months Estimated Start Date : As soon as possible

Closing Date: 04 May 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Background information

With a workforce of more than 16,000 personnel worldwide, the Human Resources Management Division (HRM) plays a vital role in meeting organizational needs, ensuring both operational flexibility and institutional consistency. HRM is undertaking important initiatives to contribute to the enhancement of the internal governance framework. One key area identified is a need to make HR Rules, Policies, Guidelines etc more accessible to IOM personnel. To address this need, HRM has recently implemented a comprehensive HR Handbook on an online platform.

Supervision

Under the direct supervision of the Chief, HR Policy, the successful candidate will support the HR Policy unit, maintain the newly launched HR Handbook and ensuring that the information is up to date, as well as assisting the HR Policy Unit with communication activities relating to recent or upcoming policy changes.

Core Functions / Responsibilities:

1.Supporting the implementation of the HR Handbook by:

• Working closely with HR Policy Specialist to ensure that policy documents are available and up-to-date, information is properly crossed referenced with the current intranet and is not duplicated;

• facilitating the rollout of the HR Handbook in French and Spanish, including coordinating with IOM Translation Units;

• reviewing ongoing feedback provided by users and recommend potential improvements to HR Handbook;

• assisting with coordinating testing of the platform for the 2nd phase of the HR Handbook development.

2.Assisting with outreach/communication activities relating to HR policy changes:

• Drafting content for different internal communication channels and creating visual materials

(e.g. summary documents, HR Handbook pages, infographic, presentations for webinars).

3.Perform such other duties as may be assigned.

Training Components and Learning Elements

Learning and skills development:

1.Policies and procedures in UN Common System and IOM in particular – HR policy framework (Regulations, Rules, Instructions etc).

2.Communication; project planning, coordination, and stakeholder engagement.

Required Qualifications and Experience:

Education

Bachelor’s degree in Law, Human Resources, Communications, or a related field from an accredited academic institution.

Experience

• Drafting different types of documents and communication messages, such as infographics or other resources for internal communication;

• Experience with graphic design tools an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Note

Eligibility and Selection

This internship position is available for 2021 as part of IOM’s Diversity and Inclusion Internship Program. A main condition is that applicants should be citizens of countries which are not part of the OECD-DAC. In other words, this internship position is open to applicants from the Global South.

In 2021 Diversity Internships will be done remotely (teleworking). Interns will receive a monthly stipend, plus an amount to cover office and internet costs.

IOM strongly encourages applications from women, persons with disabilities, LGBTI+ individuals, persons belonging to indigenous or tribal peoples, or ethnic minorities. We strongly suggest you mention in your application your belonging to any of the aforementioned groups. All information will be treated confidentially.

If you would like to explore all vacancies that are part of the ‘Diversity and Inclusion Internship Program 2021’, please go to: www.iom.int/diversityinternships

In general, the Internship Programme aims at attracting talented students and graduates who:

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor;

d) are either students approaching the end of their studies and preparing a thesis, or recently graduated, who have less than two years of relevant working experience;

e) are between 20 and 36 years of age.

This internship programme will be supporting the Headquarters in Geneva, Switzerland. As this will be a teleworking opportunity and will be required to overlap with the duty station, please consider the time difference in the duty station prior to applying.

Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

The successful candidate is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.