Intern in support of administrative project management At International Bureau for Children’s Rights

Founded in 1994 in Montreal, the International Bureau for Children’s Rights, “The Bureau” or “the IBCR” is an international non-governmental organization working for the protection and promotion of children’s rights around the world.

Driven by the ideal of a world where the rights of the child are fully respected and implemented, the Office seeks to contribute to the promotion and protection of these rights by remaining faithful to its values: responsibility, collaboration and respect.

SUMMARY OF THE INTERNSHIP OFFER

As part of your internship, you will be required to provide cross-functional support to the operations, human resources, administration and finance teams.

RESPONSIBILITIES BY DEPARTMENT

1. Operations

• Support in the writing of donor reports or internal reports
• Conduct research on the internal and external environment of the project
• Support the development of project planning and monitoring tools (Gantt, WBS, etc.)
• Support the updating of project monitoring tools, particularly the risk matrix.
• Support in the development and maintenance of project configuration standards.
• Support the development of training modules for project managers.
• Support, where necessary, the budgetary monitoring of projects.

2.Human resources

• Support human resources in reviewing and updating tools, human resources reference documents for IBCR offices and projects
• Support the administrative monitoring of staff employed and cooperating in the field (timesheets, visas, etc.)
• Support satellite offices by participating in monitoring updates to labor standards in Canada and in satellite offices
• Writing, translation, linguistic revision of documents in French and English and according to linguistic skills, in Spanish.
• Participate in recruitment processes (posting, sorting of applications, organization of written tests and interviews, etc.)
• Maintain recruitment dashboards and strategies (positions at headquarters, in satellite offices, internships and the PCV) up to date

3. Administration -Logistics

• Support the pre-deployment organization of personnel (plane ticket, visa, hotel reservation, etc.)
• Support the administrative assistant in building management: monitoring of suppliers, coordination of deliveries and organization of common areas of the Office, reception management, archiving of administrative documentation

4. Finances

• Support the finance department during the annual fiscal closing
• Support accounting and financial archiving
• Support, where necessary, the budgetary monitoring of projects

QUALIFICATIONS AND EXPERIENCE

Requirements

• University training in international studies, political science, human resources, industrial relations, finance or any other related discipline
• Excellent writing and communication skills in French and English
• Knowledge of the Microsoft Office suite
• Finance: mastery of Excel at an intermediate or advanced level.
• Comfortable working in a team
• Autonomy and resourcefulness
• Adaptability
• Priority management
• Valid work or study permit in Canada

Advantages

• Relevant work experience in a non-profit organization
• Knowledge of the Spanish language

Please note , successful applications will be subject to criminal record checks.

GENERAL INFORMATIONS

BENEFITS AND INTERNSHIP CONDITIONS*:

Internship location in Montreal

Full-time internship (5 days a week)

Minimum duration of the internship: 12 weeks

A committed and dynamic team, in a multilingual and international environment

Attention: Study or work permit valid in Canada

INTERNS ARE NOT REQUIRED TO TRAVEL IN THE FIELD ABROAD.