International Development Law Organization At Caritas Czech Republic

I. Information about the job position

Name of position: Finance manager

Expected length of employment: 6 months (with possibility of an extension in case of satisfactory performance and availability of fund)

Type of position: Full-time

Place of employment: Erbil, Iraq

II. Organizational context

Caritas Czech Republic (CCR) is a non-profit organization that operates abroad, in the context of humanitarian aid and development cooperation. It is a respected member of the international network Caritas Internationalis. Its foreign activities focus on the health and social sectors and also on developing livelihood for the local population and education of children and adults.

III. Responsibilities:

People Management

• Lead and manage the finance team (including people planning, performance, well-being and development).
• Support the development and implementation of financial management capacity building of staff.
• Responsible to maintain regular communication with Financial Coordinator based on HQ.
• Ensure full compliance with CCR’s financial manual and policies in addition to compliance with financial and contractual obligations of project donors. Maintenance and archiving of financial documentation according to the donor requirements.
• Participate in development and upgrade of the country internal financial, procurement, logistic and HR procedures and tools.
• Monthly financial briefings to relevant Manager.

Financial Management

• Budget preparation and control which includes the following tasks:
  • Lead the preparation of the field-operating budget and regularly update the Country Operational Budget tool in coordination with the Country Director and HQ Financial Coordinator.
  • Review and update project budgets in monthly basis and strive to keep balanced spending and forecasting in coordination with different departments.
  • Support in the preparation of proposal budgets, ensure reasonableness, and cost efficiency.
• Bank Account and payments:
  • Regular check of CCR’s bank account balance and perform bank reconciliation in regular basis.
  • Oversee bank cheques and transfer payments.
  • Prepare monthly money transfer from HQ in timely manner.
• Cash Management and treasury which includes the following tasks:
  • Supervise the management of the project safe and cash boxes (USD & IQD).
  • Check balance and cross check with expenses in regular basis.
  • Control cash flow and plan monthly expenses.
  • Oversee cash payments and cash advances.
• Consolidate, draft and crosscheck financial reports jointly with HQ financial coordinator when required respecting contractual deadlines and rules set by project donors.
• Work with the Programs and Finance teams to effectively spend, allocate, and report on all grants across the organization;
• Maintenance and archiving of financial documentation according to the donor requirements.
• Assets utilization management and record keeping, keeping of inventory.
• Support timely delivery of quality financial reports to donors and internal reports to colleagues and HQ.
• Maintain a continuous overview of funding levels and pay particular attention to shared support costs, including staff salaries.
• Liaise with relevant Managers on key financial issues for all programs in the country, including co-funding, financial reporting, key variances and any remedial action.
• Contribute to the development of proposals with regards to budgeting in cooperation with Manager.

Requirements

• Nationality: Local/International
• Bachelor Degree or equivalent in Business Management, Finance, Accounting or related fields is required;
• Minimum of three years of professional-level experience working with NGOs in financial and operational management;
• Fluency in English is a must. Knowledge of Arabic/ Kurdish is an asset;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Ability to operate Microsoft Word, Excel and Project Management software;
• Prior knowledge of the Iraqi context is an asset;
• Experience in managing diverse teams;
• Good organizational and analytical skills;
• Ability to work independently;
• Experience from countries with high insecurity