International Organization for MigrationProject Assistant At International Organization for Migration

Position Title: Project Assistant

Duty Station: IOM Philippines Country Office (Cotabato City)

Classification: General Service Staff, Grade G-5**

Type of Appointment: Special short-term graded, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 October 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Head of Sub-Office (HoSO) in Cotabato and the direct supervision of the Senior Programme and Liaison Assistant, the successful candidate will support project implementation related to the health programming in Mindanao.

Core Functions / Responsibilities:

• Support implementation of the health project activities to facilitate the completion of assigned activities and functions.
• Support the monitoring of implementation progress, including significant events or changes to the operational context that may impact IOM’s programming.
• Assist with planning and evaluating IOM’s health education, promotion, and prevention activities in Mindanao.
• Identity problems or deviations related to assigned activities and recommend appropriate solutions, as needed.
• Conduct documentation of operational activities for reporting, visibility, and other communication requirements, as guided by the Senior Programme and Liaison Assistant.
• Facilitate trainings, workshops, listening sessions and working group meetings, as needed.
• Facilitate community engagement processes such as consultations, focus groups discussions, information campaigns and events, as directed by the Senior Programme and Liaison Assistant.
• Prepare operational and activity reports based on achievements, problems encountered, and pertinent developments.
• Liaise and communicate with relevant humanitarian and development actors, government authorities and other stakeholders operating in the area to enhance coordination.
• Support preparation for meetings with government and other stakeholders, as directed by the Senior Programme and Liaison Assistant.
• Undertake duty travels in support of the programme.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in the Public Health, Social Work, or related field from an accredited academic institution with minimum three years of relevant professional experience; or
• Completed High School degree with five years of relevant professional experience.

Experience

• Experience in health programming, such as Migration Health, Surveillance, Awareness Raising, Immunizations, Institutional/Community Capacity Building, Health Emergency Response and Management, a distinctive asset.
• Experience in humanitarian or development operations and/or Government Social or Health Services.
• Familiarity with the context of BARMM and surrounding areas of Mindanao.
• Experience in liaising with government counterparts, including those in BARMM Ministries.
• Experience with field operations and project implementation.

Skills

• Coordination and liaison skills.
• Database management and computer literacy.
• Knowledge of the issues and programs related to COVID-19 and health policy at the National and Local (Mindanao) level is highly desirable.
• Strong knowledge and understanding of the Mindanao context and operational environment are a distinct advantage.

Languages

English and French are the working languages of the UN Secretariat. For this position, fluency in English and Filipino is required. Knowledge of Chavacano, Tausug, Yakan is desirable.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1*

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

The position involves onsite and/or offsite work (or a combination of both). The working modality will be further discussed during the interviews if candidate is available to work on-site and/or offsite.