Interpretation services for JIPS’ event on 14 June 2022 At Danish Refugee Council

Who is JIPS?

JIPS is an interagency service established in 2009 to bring governments, communities, humanitarian and development actors together to collaborate towards collective outcomes and durable solutions to displacement situations. It does so by supporting collaborative and responsible data processes including profiling, developing the capacities of governments and key stakeholders, and advancing global discourse towards sound global standards. Field-focused and committed to enhancing local ownership and capacity, JIPS is a globally recognised impartial broker that draws on extensive field experience in diverse displacement contexts and a unique combination of technical, soft and political skills to drive change in the contexts it supports and the global discussions it informs.

Purpose of the consultancy

On Tuesday, 14 June 2022, JIPS is organising a high-level donor-partner event, co-hosted with the Permanent Mission of Norway to the UN in Geneva. For the duration of the virtual event, taking place mainly in English from 13:00 till 15:00 CET, JIPS will require different live interpretation services for Spanish and French.

Titled “Delivering on the UN Secretary-General’s Action Agenda on Internal Displacement: Making the Key Shifts a Reality for Data Collection, Analysis and Use”, the event directly ties in with the UN Secretary-General’s Action Agenda on Internal Displacement. It will bring together donors and other actors involved in responding to Forced Displacement, to stir much-needed critical discussion linking global priorities to field practice. It also offers an opportunity to foster interest in the transformative value of data and analysis generated through collaborative processes and a whole-of-society approach, and in JIPS’ work and achievements at the country and global levels, underpinned by its Strategy 2021-2023. The insights and outcomes aim to feed directly into the follow-up process to the UNSG Action Agenda.

While the first part of the event will provide a snapshot of the promising approaches JIPS already observes in its work, the second part will dive deeper into the following three core topics: i) political will and national ownership of data on forced displacement; ii) whole-of-society approaches that engage communities as equal partners in the data design, collection, analysis and use; and iii) pathways in data collection, analysis and use that enable collective humanitarian, development and peace results.

Main tasks and deliverables

Working closely with JIPS’ focal person (Head of Knowledge Sharing and Communications), the Consultants are expected to provide live interpretation during the 2-hour event as follows:

Time

Intervention

Delivered in

Interpretation required

13:00 – 13:20

Welcoming

English (no slides)

EN > SP

EN > FR

13:20 – 13:30

Opening Keynote

English (tbc, no slides)

EN > SP

EN > FR

13:30 – 13: 55

JIPS presentation

English (with slides)

EN > SP

EN > FR

13:55 – 14:50

Lightning talks and discussion

Mainly English and no slides, with one intervention in Spanish and French respectively (approx. 5min each, tbc)

EN > SP

EN > FR

For the brief interventions + discussion also: – SP > EN

– FR > EN

– SP <> FR

The event will be recorded using Zoom webinars, and made available afterwards on JIPS’ YouTube channel. The Consultants will be required to audio-record their interpretation as Zoom does not do so automatically (only the main audio channel is recorded), allowing JIPS to include the interpretation in the final event recording.

JIPS responsibilities

JIPS will provide the Consultants with necessary background documents on the event and alert of any language sensitivities that they should be aware of. Documents will include:

Event concept note
Detailed event run-of-show, including the moderator’s talking points
Event slides
Any other material, as useful

Duration and timing

The total expected duration to complete the deliverables under this consultancy is 2 hours on 14 June 2022, between 13:00 – 15:00 PM (Geneva time).

Eligibility, qualification, and experience required

Eligibility: The consultants have the authorisation to work remotely. The consultants must be available upon request during the timeframe of the event

Qualification, experience and skills:

Minimum 5 years of professional experience in the translation sector;
Experience performing high-quality simultaneous interpretation in formal settings;
Demonstrated interpretation experience in areas related to humanitarian work, including forced displacement, internal displacement, development, human rights, and related fields;
Demonstrated effective organizational skills, and ability to deliver services in a high-quality, efficient and timely manner.

Reporting arrangement

The selected consultant will work under the supervision of:

Corina Demottaz, JIPS’ Head of Knowledge Sharing and Communications, corina.demottaz@jips.org
There will also be close coordination with the event moderator and other JIPS team members, as needed

Confidentiality and ownership

All information presented, obtained and produced is to be treated as JIPS’ property and is considered as confidential for all other purposes than what is outlined in the ToR. The material prepared by the consultant cannot be sold, used or reproduced in any manner (partially or in full) by the consultant without prior permission from JIPS. The consultant will be required to share the full design package with JIPS after the completion of each deliverable.

Remuneration

The consultants will receive 100% of total fee upon the satisfactory delivery of services. The consultants’ fee must include all taxes and other changes, including any VAT costs. Specialized technical equipment needed to fulfil services should be included in the rate.

Evaluation of bids

Bids can be submitted by email to the following dedicated, controlled, and secure email address: sylvana.maluje@drc.com with the full title of this tender.

The administrative proposal must include:
- A signed General conditions of contract document
- A signed Code of Conduct document
- A complete and signed Supplier and Registration form
- A portfolio with relevant examples and references to showcase the consultant’s work and capabilities
- A copy of company registration and majority owner registration
- A copy of ID/Passport of company majority owner
The financial proposal (RFQ Form) must:
- Detail the applicant’s anticipated costs in CHF