Logistics and Supply Coordinator – DRC At INTERSOS

Terms of reference

Job Title : Logistics and Procurement Coordinator

Code: SR-38-9434

Country: DRC

Duty station: Goma

Start date: 01/10/2024

Contract duration: 6 months

Under the supervision of: Head of Mission

Functional supervision: Regional Logistics Coordinator

Dependents: Log admin/log officers

Duty station: Non-family duty station

General context of the project

INTERSOS has been present in the DRC since 2010. We currently work throughout the East of the country, with 4 main bases located in the capitals of the intervention provinces: Aru (Haut Uele) Bunia (Ituri), Goma (North Kivu), Bukavu (South Kivu). Goma represents the national coordination.

Our work focuses on the following areas: Protection; Nutrition and Food Security – in collaboration with UNHCR, UNICEF, UNFPA, WFP and the Humanitarian Fund.

We work with approximately 313 national and international employees, with a budget of approximately USD 6 million.

General objective of the position

The Logistics Coordinator is responsible for logistics for the INTERSOS mission in the DRC. He/she is the Logistics referent for several INTERSOS DRC bases.

He/she provides technical supervision of base and sub-base logisticians, in collaboration with Base/Project Managers.

He/she reports to the Head of Mission. He/she ensures the application of logistics policies and procedures, supply and inventory management, and fleet management for the entire mission. He/she ensures the supervision and capacity building of logisticians assigned to INTERSOS bases. He/she actively participates in discussions on project management and strategy definition.

Main responsibilities and tasks

• Ensure the implementation of INTERSOS logistics procedures;
• Ensure the management, maintenance and monitoring of equipment: car and motorcycle fleet and generators, IT fleet, communications equipment fleet and others
• Ensure the proper functioning and appropriate allocation of all means of communication: VHF radio, telephones, Thuraya.
• Produce monthly logistics reports: equipment, stock monitoring and status, inventories, vehicle and motorcycle fleet monitoring, etc.
• Organize, coordinate and supervise the reception of deliveries (by cargo or by road).
• Supervise all local purchases of goods (tender) and services.
• Ensure inventory management and monitoring: mission stock, base stock, food safety stock, mechanical stock, food stock, NFI stock, fuel stock, office consumable goods stock, etc.
• Ensure compliance with good storage practices and carry out regular and effective quality checks (maintenance, cleaning, safety, fumigation, sampling, etc.).
• Ensure the implementation of supply and inventory management procedures and the use of INTERSOS standard formats;
• Coordinate the supply and on-site delivery of any other materials and equipment necessary for the proper functioning of program activities.
• Supervise the logistics team and ensure the monitoring, maintenance and repairs of the car, motorcycle and generator fleet;
• Implement a maintenance schedule and comply with fleet maintenance and management procedures; log book, fuel book, services, equipment, etc.
• Ensure control and monitoring of consumption of consumable goods;
• Ensure the drafting of consumption reports and the calculation of car and motorcycle fleet costs;
• Ensure the management and allocation of the base’s transport resources;
• Ensure driver management; ongoing awareness of 4×4 driving, passenger and property safety, use of radios, vehicle kits;
• Ensure the daily management of all logistical aspects of the mission;
• Ensure the establishment and supervision of the maintenance of the office and all other structures as well as the maintenance of all installations.
• Ensure supervision of the activities of drivers, guards and household staff (schedule, briefing, instructions, equipment, etc.);
• Actively participate in carrying out assessments and designing new projects to meet the needs of the population affected by the crisis;
• Perform other related tasks as required by the Head of Mission;
• He/she contributes to the updating and application of security policies and annexes in collaboration with the Security Officer, the Base/Project Managers, and the Head of Mission.
• He/she liaises with the logistics team of INTERSOS donors such as UNHCR, UNICEF, WFP and others;
• He/she may represent INTERSOS with certain external contacts upon delegation from the Head of Mission.
• Ensures compliance of procedures and processes in accordance with the recommendations of lessor audits.

Required profile

Education

• Advanced university degree (Master’s degree or above) in the field of logistics management or equivalent.

Professional experience

• At least 7 years of experience in the field of logistics management with at least 5 years in an equivalent position including at least 2 international experiences.

Professional requirements

• Solid theoretical, technical and practical knowledge in logistics
• Excellent interpersonal and communication skills and ability to work and integrate into a multicultural team;
• Ability to work under pressure and flexibility
• Problem solving, dynamics, maturity and proactivity;
• Diplomatic skills in networking with partners, authorities and donors;
• Experience in complex emergency situations involving internal displacement and distributions
• Good knowledge and experience in security management.
• Excellent knowledge of computers (Word, Excel and Internet)

LANGUAGES

• Fluent French
• English proficiency

Personal requirements

• Innovative
• Flexible
• Analytical skills
• Dynamic and proactive.