Logistics and Supply Intern (Curricular Internship) – Rome, HQ At INTERSOS

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Logistics and Supply Intern (Curricular Internship)

Code: SR-00-9617

Duty station: Rome, HQ (4 months) + Field duty station to be defined (2 months)

Starting date: 02/12/2024

Contract duration: 6 months

Reporting to: HQ Logistics Officer + Logistics and Supply Coordinator

Type of duty station: Non-family duty station

General context of the project

INTERSOS is a humanitarian organization that works all over the world bringing assistance to people in danger of being victims of natural disasters and armed conflicts. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

The internship will take place 4 months in INTERSOS HQ in Rome and 2 months in an INTERSOS mission.

General purpose of the position

The intern will be trained in the main logistics tasks performed in INTERSOS both at Global, Regional and Mission level with the focus on procurement and order management, warehouse and transportation management, general logistics, and basic IT tasks.

At the end of the 6 months, the intern will have a general understanding of the humanitarian logistics systems present in INTERSOS and their essential role in supporting the implementation of the humanitarian response projects and guaranteeing transparency and accountability to the beneficiaries and donors.

Main responsibilities and tasks

4 months HQ:

The intern will be part of the HQ Logistics department activities and it will support it in the following tasks:

• Support the Logistics Officer, the Head of Logistics Unit and Regional Logistics Coordinators in day-to-day activities
• Support the Global Supply Officer on International Procurement and Transportation
• Support on the management of INTERSOS Logistics and Supply Portal and Logistics Information Management Platforms (Intersos Management Platform)
• Liaise with the remaining INTERSOS departments – Programs, Human Resources, Finance, Communications and Fundraising when requested.
• Execute any other task requested by the Head of Logistics Unit.

2 months INTERSOS field mission:

The intern will be deployed in one of INTERSOS missions and participate in the Country Logistics Department activities and it will work under the supervision of the Country Logistics Coordinator supporting him/her on the following tasks:

Supply and Procurement:

• Support on procurement process and order management
• Support on vendor management (pre-qualification process)
• Support for the preparation procurement dossiers (tenders)
• Support on national shipments and importation processes
• Support on warehouse management and registry of stock movements (assets and goods)
• Execute periodic stock counts to goods and assets stored in the field warehouses

Logistics:

• Support on the management of the physical infrastructure (offices, warehouses and guesthouses)
• Support on IT Information Technology and communications
• Support in mission fleet management and fuel consumption monitoring
• Support in preventive maintenance planning
• Support in Logistics periodic reporting

General:

• Execute any other logistics tasks as requested by the Country Logistics Coordinator and/or the Head of Mission/Program staff.

Required profile and experience

Education

• BsC or Master in Humanitarian Logistics – the intern must be enrolled in a BsC or Master for the whole duration of the internship experience.

Professional Experience

• No previous professional experience required.

Professional Requirements

• Strong organizational and problem-solving skills with an analytic approach.
• Proficiency with MS Word and Excel.

Languages

• Fully proficient in written and spoken English.
• Basic knowledge of Italian.
• French is a plus.

Personal Requirements

• Capacity to work in a multicultural context
• Capacity to live with low comfort settings and to work in unstable settings.
• Open to be deployed in any setting, knowing the destination with short notice.
• Strong humanitarian motivation and commitment.
• The intern must be enrolled in a BsC or Master for the whole duration of the internship experience.