Logistics Associate At Jhpiego

Overview

Jhpiego seeks a Logistics Officer for the anticipated USAID Gambia Malaria Elimination Activity (GMEA). GMEA, a five-year, $13 million project, will provide support to the Gambia Ministry of Health (MoH) through the National Malaria Control Program (NMCP) to accelerate progress towards achieving malaria elimination in The Gambia. The GMEA Activity will provide implementation support and technical assistance on malaria case-based surveillance and response for elimination, support enhanced cross-border collaboration between The Gambia and Senegal particularly focused on data sharing and coordination of interventions, and strengthen the NMCP’s capacity to coordinate, manage and sustain malaria elimination and control approaches. Additionally, GMEA will optimize delivery of malaria services through community-based approaches to address remaining gaps in intervention coverage or quality for achieving elimination.

Job Summary: Supports the organisation’s logistics needs. Responsible for overseeing the receipt, storage, and distribution of goods for the Jhpiego in The Gambia office. S/he is responsible for maintaining storerooms, monitoring expiration dates, and carrying out monthly stock counts both at the main office and district levels. S/he will also help organize the supply and back-end logistics for outreach and high-volume campaign activities. The Logistics Officer work closely with the Operations team members as well as the Procurement Officer, to develop and improve stores and logistics systems and coordination.

Responsibilities

Logistics Duties and Responsibilities:

• Oversee the receipt, storage, and distribution of goods (medical supplies, medical equipment, cleaning supplies, office supplies, promotional materials, etc.) in a manner that allows for close monitoring, documentation, and maintains strict controls in line with Jhpiego policy.
• Coordinates with regional teams and field staff to ensure timely and efficient movement of supplies.
• Alerts program staff when new supplies arrive.
• Conducts monthly physical stock-counts at main office and district levels and maintains and distributes an accurate inventory spreadsheet to senior staff.
• Regularly updates bin cards and provide supply issue notes to track movement of supplies in and out of stores.
• Coordinates closely with the Procurement Officer on supply movement, and the development and improvement of stores policies and guidelines.
• Alerts senior management of stock about to expire and makes disposal arrangements in line with donor requirements.
• Provides additional supply management and distribution support during the planning and execution of outreach and campaign activities.
• Provide support coordinating Jhpiego’s Banjul and regional based motor vehicle pool to support official transportation requirements of Jhpiego’s programmatic activities including movement planning and assistance with monthly vehicle reports.
• Liaises with customs/clearances for international procurements
• Support asset tracking
• Assume other responsibilities as may be assigned.
• Works in collaboration and close coordination with Baltimore based Supply Chain Management Team

Required Qualifications

• University degree or advanced diploma in Business, Office Management or related field
• Three (3) years of post-qualification experience
• Knowledge and experience of office procedures and processes
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
• A broad variety of administrative, logistics, office management and computer skills
• Experience in managing teams and supervising multi-cultural staff.
• Self-motivated and proactive with a positive attitude to work requiring minimum supervision.
• Cooperative, hardworking, flexible & dependable.
• Ability to communicate effectively, instilling trust and confidence.
• Be of high integrity and have a sense of confidentiality
• Willing to take on extra responsibilities to achieve the goals/objectives set by the organization
• Ability to work independently and as a member of a team
• Coordination skills