Logistics Associate At World Food Programme

The WFP is looking for candidates of integrity and professionals who share our humanitarian principles.
Staff selection is done on a competitive basis and we are committed to promoting diversity and gender balance.

In accordance with current United Nations policies, female candidates are strongly encouraged

Job Title: Logistics Associate

Type de Contrat : Fixed Term

Place of assignment: Port-au-Prince

Position Level: G6

Duration: 12 months

Position name: 1

Unit: Logistics

___________________________________________________________________________________________________________________________________

ABOUT WFP

The World Food Program (WFP) is the largest humanitarian agency fighting world hunger. WFP works towards a world where every man, woman and child has constant access to enough food to lead a healthy and active life.

ORGANIZATIONAL CONTEXT:

The United Nations World Food Program (WFP) is the UN agency on the front line in the fight against hunger. Since its creation in 1963, WFP staff around the world have worked tirelessly to eradicate this scourge. Every year, WFP feeds more than 90 million people in more than 70 countries.

In Haiti, WFP and its partners provide assistance to the most vulnerable populations with a view to achieving the Zero Hunger objective. The WFP is notably involved in the implementation of a school canteen program, which constitutes the largest food safety net in the country, as well as in resilience, social protection, nutrition, emergency preparedness and response activities.

MAIN POSITION RESPONSIBILITIES:

Under the general supervision of the Country Director and under the direct supervision of the Head of Logistics, the Logistics Associate implements standardized logistics support procedures and activities in order to effectively ensure the supply of goods and services, for all terms of execution.

Play an active role in carrying out operations and logistical support activities by respecting standard procedures and by facilitating, directly or indirectly, the provision of food assistance to beneficiaries.
Coordinate cabotage operations, particularly reservations, in collaboration with the person in charge of the Provision of logistics services to external partners unit.
Support purchase requisitions and ensure timely delivery of products and supplies to authorized partners and authorized sites.
Manage the contractual activities of logistics service providers, including performance monitoring and evaluation.
Help collect commercial information and evaluate service providers and suppliers (land and sea carriers, fumigators, handling companies, etc.) to facilitate their selection.
Supervise the procedures for destroying spoiled food, according to the regulations in force in Haiti and WFP standards.
List, respond to, and/or make recommendations on technical requests and requests for assistance, using initiative and following standard procedures, to ensure timely and accurate processing of all requests. requests for information with great attention to customer service.
Ensure the establishment, monitoring and review of budgets for all execution modalities, and ensure compliance with applicable procedures in accordance with institutional standards.
Oversee inventory management operations to analyze trends and report inventory status from source to recipient.
Analyze operational supply chain and contribute to operations assessments and planning for all delivery modalities to ensure supply chain requirements are addressed.
Manage the processing of documentation relating to the execution of logistics operations (customs clearance, invoice verification), take the necessary measures to resolve operational problems and escalate complex problems to the line manager.
Conduct research, collect data, conduct analysis, prepare reports (Commodity, Transportation and Insurance Committee reports, standardized project reports, financial closeout reports, physical inventory reports, project performance reports transportation, etc.) and ensure the accuracy of information in internal systems, to facilitate informed decision-making.Perform any other tasks requested by supervisors.
Liaise with internal and external stakeholders to help manage logistics operations and contribute to effective service delivery.
Supervise the work of support staff and provide practical advice and guidance to ensure that individual and collective objectives are achieved in accordance with agreed standards and deadlines, across all support modalities.
Support logistical emergency preparedness and crisis response activities, including updating the logistics capacity assessment and contingency plan, to strengthen WFP’s response to emergency situations emergency.
Perform any other tasks requested by supervisors.

DELIVERABLES AT THE END OF THE CONTRACT

Collects relevant technical data from various sources and analyzes it to forecast operational needs by considering different scenarios and make proposals based on factual data
Deliver a good result with minimal supervision
Have initiative to deal with unexpected problems while seeking direction and reporting to supervisor when necessary

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOR

Lead by example with integrity

Respects WFP values, principles and standards Demonstrates WFP values, principles and standards

Values diversity by using respectful and inclusive language

Stay focused and calm under pressure

Demonstrate humility and willingness to learn and share knowledge, seek and act on feedback, and seize opportunities to develop

Generate results and

respect commitments

Is responsible for delivering results

Seeks advice and support as needed

Easily accommodates adjustment work as needed

Is responsible for delivering results

Promotes inclusion and collaboration

Promotes teamwork by sharing ideas and openly raising issues

Gives timely and constructive feedback

to others

Listens attentively to others and shares their points of view

Apply strategic thinking

Adopts the vision of WFP and its impact on its role

Demonstrates curiosity and implements new ways of doing things when relevant

Collects data and shares knowledge to inform team activities

Ask questions to understand the impact of decisions on their goals

Establish and maintain lasting partnerships

Act professionally with external partners

Working with partners to achieve common goals

QUALIFICATIONS AND EXPERIENCE REQUIRED:

Education:

Completion of secondary education. A post-secondary certificate in the functional area considered is desirable.

Experience:

Experience with internal systems used to track current shipments, supplies, claims and food inventory.
Experience in data analysis (on goods, funds, etc.) and reporting.

Desired skills:

Experience in evaluating the results achieved by service providers against defined key performance indicators.
Experience in assisting in the preparation of contractual documents.
Experience providing technical assistance with the use of internal systems.

• • • •

•

Be available, dynamic and able to work under pressure; Be proactive;

Be able to identify and resolve operational issues Have the ability to communicate complex topics clearly and concisely

Be able to complete work within the predefined time frame

Be able to carry out a large volume of work under time constraints

•

Demonstrate confidentiality at work

•

Being able to work with people from different cultures while demonstrating patience and tact

Language:

•