Logistics Associate – Fund Manager At World Food Programme

The WFP is looking for candidates of integrity and professionals who share our humanitarian principles.
Staff selection is done on a competitive basis and we are committed to promoting diversity and gender balance.

In accordance with current United Nations policies, female candidates are strongly encouraged

Job Title: Logistics Associate – Fund Manager

Type de Contrat : Fixed Term

Place of assignment: Port-au-Prince

Position Level: G6

Duration: 12 months

Position name: 1

Unit: Logistics

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ABOUT WFP

The World Food Program (WFP) is the largest humanitarian agency fighting world hunger. WFP works towards a world where every man, woman and child has constant access to enough food to lead a healthy and active life.

ORGANIZATIONAL CONTEXT:

The United Nations World Food Program (WFP) is the UN agency on the front line in the fight against hunger. Since its creation in 1963, WFP staff around the world have worked tirelessly to eradicate this scourge. Every year, WFP feeds more than 90 million people in more than 70 countries.

In Haiti, WFP and its partners provide assistance to the most vulnerable populations with a view to achieving the Zero Hunger objective. The WFP is notably involved in the implementation of a school canteen program, which constitutes the largest food safety net in the country, as well as in resilience, social protection, nutrition, emergency preparedness and response activities.

MAIN POSITION RESPONSIBILITIES:

Under the general supervision of the Director and under the direct supervision of the Head of Supply Chain, the Logistics Assistant provides technical assistance to plan, monitor and analyze the financial performance of projects efficiently in order to optimize the use of financial resources.

Participate in the review of budget proposals as well as the monitoring and analysis of the financial performance of projects and make recommendations in accordance with WFP financial policies and procedures and best practices, in order to support financial analysis and resource optimization.
Provide basic analysis of fund balances and donations and communicate discrepancies to the line manager, in order to contribute to the optimization of resources and facilitate decision-making.
Contribute to the management of supply chains to ensure efficient monitoring to avoid supply disruptions, remedy them if necessary and maximize operational efficiency.
Verify in a timely manner that data in internal systems is accurate to facilitate access to information and support planning and decision-making.
Aggregates data and provides basic analysis, manages records and files accurately and prepares periodic and ad hoc reports for subsequent review, to ensure accuracy and efficiency of information presented to internal and external stakeholders.
Liaise with certain individuals regarding matters relating to the management of project funds and related procedures to clarify possible anomalies and optimize the use of resources.
Provide guidance and provide in-service training to staff in the areas of budget planning, funds management and operational planning, to contribute to continuing education and harmonization of services provided.
Apply standard emergency preparedness practices to verify that WFP is able to respond quickly and deploy necessary resources to affected areas at the onset of crises.
Supervision and training of staff dedicated to invoicing.
Coordination with other units in the office as well as sub-offices.
Perform any other tasks requested by supervisors.

DELIVERABLES AT THE END OF THE CONTRACT

Collects relevant technical data from various sources and analyzes it to forecast operational needs by considering different scenarios and make proposals based on factual data
Provide fund management performance reports
Prepare SC Matrix, FTC reports and any other reports related to fund management
Regular monitoring of different funds
Have initiative to deal with unexpected problems while seeking direction and reporting to supervisor when necessary

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOR

Lead by example with integrity

Respects WFP values, principles and standards Demonstrates WFP values, principles and standards

Values diversity by using respectful and inclusive language

Stay focused and calm under pressure

Demonstrate humility and willingness to learn and share knowledge, seek and act on feedback, and seize opportunities to develop

Generate results and meet commitments

Is responsible for delivering results

Seeks advice and support as needed

Easily accommodates adjustment work as needed

Is responsible for delivering results

Promotes inclusion and collaboration

Promotes teamwork by sharing ideas and openly raising issues

Gives timely and constructive feedback

to others

Listens attentively to others and shares their points of view

Apply strategic thinking

Adopts the vision of WFP and its impact on its role

Demonstrates curiosity and implements new ways of doing things when relevant

Collects data and shares knowledge to inform team activities

Ask questions to understand the impact of decisions on their goals

Establish and maintain lasting partnerships

Act professionally with external partners

Working with partners to achieve common goals

QUALIFICATIONS AND EXPERIENCE REQUIRED:

Education:

Completion of secondary education. A post-secondary certificate in the functional area considered is desirable.

Experience:

Desired skills:

Experience with internal systems used to track current shipments, supplies, claims and food inventory.
Experience in data analysis and financial reporting.
Experience in evaluating the results achieved by service providers against defined key performance indicators.
Experience in assisting in the preparation of contractual documents.
Experience providing technical assistance in fund management.
Be available, dynamic and able to work under pressure;
Be proactive;
Be able to identify and resolve operational issues
Have the ability to communicate complex subjects clearly and concisely
Be able to complete work within the predefined time frame
Be able to carry out a large volume of work under time constraints
Demonstrate confidentiality at work
Being able to work with people from different cultures while demonstrating patience and tact