Logistics Associate – Warehouse Manager – At World Food Program

The WFP is looking for candidates of integrity and professionals who share our humanitarian principles.
Staff selection is done on a competitive basis and we are committed to promoting diversity and gender balance.

In accordance with current United Nations policies, female candidates are strongly encouraged

Job Title: Logistics Associate – Warehouse Manager

Contract Type: Fixed Term

Place of assignment: Port-au-Prince, Cap-Haitien, Miragoane

Position Level: G6

Duration: 12 months

Number of positions: 3

Unit: Logistics

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ABOUT WFP

The World Food Program (WFP) is the largest humanitarian agency fighting world hunger. WFP works towards a world where every man, woman and child has constant access to enough food to lead a healthy and active life.

ORGANIZATIONAL CONTEXT:

The United Nations World Food Program (WFP) is the UN agency on the front line in the fight against hunger. Since its creation in 1963, WFP staff around the world have worked tirelessly to eradicate this scourge. Every year, WFP feeds more than 90 million people in more than 70 countries.

In Haiti, WFP and its partners provide assistance to the most vulnerable populations with a view to achieving the Zero Hunger objective. The WFP is notably involved in the implementation of a school canteen program, which constitutes the largest food safety net in the country, as well as in resilience, social protection, nutrition, emergency preparedness and response activities.

MAIN POSITION RESPONSIBILITIES:

Under the general supervision of the Country Director and under the direct supervision of the Head of Logistics, the Logistics Associate implements standardized logistics support procedures and activities in order to effectively ensure the supply of goods and services, for all terms of execution.

Assume responsibility for effective planning and management of warehousing operations to ensure safe and efficient storage of all products and supplies.
Participate in the review of warehousing standards and procedures defined by WFP to meet evolving efficiency and operational needs.
Coordinate the receipt/dispatch of goods to ensure records, accounting entries and reports are accurate and available at all times to facilitate decision making.
Take responsibility for the accuracy of data on warehousing operations, including the identification of anomalies, to provide timely and accurate reporting of commodity movements in accordance with WFP requirements.
Take responsibility for inventory management (physical stock verification, reporting, etc.) to ensure that existing or emerging issues regarding inventory management are addressed in a timely manner and that WFP standard procedures relating to handling and storage of products are strictly respected.
Oversee the creation of ad hoc reports and statistics on warehousing operations or establish them directly, to support informed planning and decision-making.
Oversee the protection of products by providing guidance and taking initiative in the application of preventive measures, to ensure that goods are kept in good condition and that quality control measures are undertaken correctly by following procedures established by WFP.
Regularly review available warehouse space and design and implement new layouts to meet operational needs and ensure cost-effectiveness.
Work collaboratively with internal and external stakeholders to ensure harmonized and consistent warehousing services.
Determine training needs and schedule training efficiently, so that all staff members have the knowledge and skills required to carry out their responsibilities
Supervise the work of support staff and provide practical advice and guidance to ensure that individual and collective objectives are achieved in accordance with agreed standards and deadlines, across all support modalities.
Support logistical emergency preparedness and crisis response activities, including updating the logistics capacity assessment and contingency plan, to strengthen WFP’s response to emergency situations emergency.
Perform any other tasks requested by supervisors.

DELIVERABLES AT THE END OF THE CONTRACT

Collects relevant technical data from various sources and analyzes it to forecast operational needs by considering different scenarios and make proposals based on factual data
Deliver a good result with minimal supervision
Have initiative to deal with unexpected problems while seeking direction and reporting to supervisor when necessary

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOR

Lead by example with integrity

Respects WFP values, principles and standards Demonstrates WFP values, principles and standards

Values diversity by using respectful and inclusive language

Stay focused and calm under pressure

Demonstrate humility and willingness to learn and share knowledge, seek and act on feedback, and seize opportunities to develop

Generate results and

respect commitments

Is responsible for delivering results

Seeks advice and support as needed

Easily accommodates adjustment work as needed

Is responsible for delivering results

Promotes inclusion and collaboration

Promotes teamwork by sharing ideas and openly raising issues

Gives timely and constructive feedback

to others

Listens attentively to others and shares their points of view

Apply strategic thinking

Adopts the vision of WFP and its impact on its role

Demonstrates curiosity and implements new ways of doing things when relevant

Collects data and shares knowledge to inform team activities

Ask questions to understand the impact of decisions on their goals

Establish and maintain lasting partnerships

Act professionally with external partners

Working with partners to achieve common goals

QUALIFICATIONS AND EXPERIENCE REQUIRED:

Education:

Completion of secondary education. A post-secondary certificate in the functional area considered is desirable.

Experience:

Experience with internal systems used to track current shipments, supplies, claims and food inventory.
Experience managing a logistics database and performing queries regarding current shipments, supplies, insurance claims and food inventory.
Experience in data analysis (on goods, funds, etc.) and reporting.

Desired skills:

Experience in evaluating the results achieved by service providers against defined key performance indicators.
Experience in assisting in the preparation of contractual documents.
Experience providing technical assistance with the use of internal systems.

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Be available, dynamic and able to work under pressure; Be proactive;

Be able to identify and resolve operational issues Have the ability to communicate complex topics clearly and concisely

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Be able to complete work within the predefined time frame

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Be able to carry out a large volume of work under time constraints

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Demonstrate confidentiality at work

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Being able to work with people from different cultures while demonstrating patience and tact