Logistics Coordinator At Acción contra el Hambre España

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.

The Logistics Coordinator will be responsible:

The Logistics Coordinator is in charge of the development, coordination and monitoring of every process related to logistics in the Mission. His/her main goal is to contribute to the Mission´s Country Strategy, to ensure the approach of the Mission is well adapted to the reality of logistics in the areas of operation. Based on this, the Logistics Coordinator will implement and modify the current strategy for logistics management in the Mission, as well as an action plan for its implementation. The action plan will be created in coordination with the other members of the Coordination Team, and its final aim will be to guarantee an efficient and effective operational support to the projects of the Mission.

Objective 1: Coordinate logistics at the national level (40%)

Internal coordination of the Logistics team in the Mission

Allocation of workload and resources between Bases
Management and follow-up of logistics staff
Support the standardization of procedures and templates.
Focal point for the team´s troubleshooting
Dissemination and implementation of Action Against Hunger´s logistics procedures (KitLog)
Ensure the compliance of the whole logistics operations to Action Against Hunger´s Good Business Regulations, Code of Conduct, and Charter of Principles

Drafting of Proposals and Reports to donors

Ensure proposals are in line with the Mission´s Logistics Strategy, and take into account logistics costs, logistics needs, and the logistics context in the intended implementation areas.
Create, update and disseminate Project Procurement Plans, to be included in the proposal package sent to Action Against Hunger´s donors
Creation of accurate reports to donors on all logistics aspects defined by their policy (including stock, equipment, fleet and procurement)

Support to and supervision of the supply chain:

Implementation and monitoring of Action Against Hunger´s Supply Chain Management Tools
Ensure adequate coordination among all departments involved in the supply chain to any extent.
Procurement planning for every Contract to be implemented by the Mission.
Creation, updating, and dissemination of the Mission´s Supply Plan
Monitor and validate the work carried out by the Supply Logistician
Monitor the compliance with Action Against Hunger and donors´ logistics procedures.
Ensure efficient transport of supplies within the Mission.
Ensure the compliance of the whole supply chain to Action Against Hunger´s Good Business Regulations, Code of Conduct, and Charter of Principles
Implementation of the anti-fraud policy and its tools within the logistics department

Budgeting

Prepare the logistics part of the Mission´s annual budget.
Contribute to any budget to be submitted to donors as part of a Proposal.
Validate the monthly logistics expenditure forecast for all Bases

Reporting, analysis, and information management

Control and analyze the Mission´s Logistics costs
Consolidate-, monitor- and analyze any data submitted by the Bases
Analyse and optimise equipment use
Ensure the implementation of Action Against Hunger´s Archiving Policy
Prepare responses to any donor requirements and audits at any level
Ensure the Monthly Reporting requirements to Headquarters are met by the Mission

Communication Management:

Implement adequate and relevant communication systems
Analyse new requirements and the cost/efficiency of existing systems
Implement Action Against Hunger´s IT policy in the Mission

Equipment Management:

Create and implement an equipment policy for the Mission
Ensure the adequacy of equipment to suit requirements and users
Manage equipment according to Action Against Hunger and donors’ guidelines
Ensure the correct and documented transfer of equipment on completion of projects
Ensure an efficient management of equipment in the Mission

Fleet Management

Ensure an efficient fleet planning and management in the Mission
Create and disseminate a vehicle use policy
Ensure efficient transport of staff within the Mission
Monitor the maintenance and control of vehicles in accordance with Action Against Hunger´s procedures

Emergency Preparedness and Response

Contribute to the creation and regular updating of the Mission´s Emergency Preparedness and Response Plan
Train and prepare the Logistics teams on Emergency response according to the Mission´s Emergency Preparedness and Response Plan
Set up and manage emergency stocks when applicable

Objective 2: Contribute to the definition and implementation of mission strategy (10%)

Contribute to the definition of the Logistics component of the Mission´s strategy with information, hard data and clear planning
Develop, update, and disseminate the Mission´s Logistics Strategy
Adapt our logistics processes to include a Green Logistics perspective
Support the digital transformation in the mission through the definition of standards and facilitating the coordination of involved parties
Contribute to discussions within the Mission´s Coordination Team as needed
Advise the Mission´s departments on logistics, as needed

Objective 3: Promote and ensure collaboration and coordination in logistics with external stakeholders and implementing partners (10%)

Contribute to the process of selection of implementing partners, and validate aby analysis submitted by the bases on their logistics capacity
Define the specifics of logistics management in any joint project between Action Against Hunger and its implementing partners
Ensure any practices not already in use by Action Against Hunger are analyzed and considered for implementation
Contribute and validate the logistics component of any written agreement between Action Against Hunger and it is implementing partners
Represent Action Against Hunger on any external coordination bodies, and develop a network for the exchange of information and good practices on logistics

Objective 4: Line-management of the Logistics team in Beirut, and technical management of and support to Base Logisticians in the Bases (20%)

Define the country’s logistics team configuration, ensuring the correct allocation of human resources within the Mission
Create and define job descriptions for every member of the department
Contribute to the recruitment of logistics staff as needed
Ensure cohesion and good communication within the department
Participate in the briefing/debriefing of logistics team members
Develop and monitor individual action plans for every member of the department
Contribute to the Mission Training Plan, and monitor its implementation within the logistics department
Provide technical support to any team member, as needed
Evaluate the performance of every team member, and contribute to the development their relevant skills

Objective 5: Operational support to the Mission´s security management (20%)

Advise the Country Director and the Deputy Country Director on matters related to security management
Deputize as security manager in the absence of the Country Director
Contribute to analyse the Mission´s operational context
Collect and disseminate externally produced security information to the relevant staff in the Operations department
Contribute to the design and update of the operational component of the Mission´s Security Plan package
Contribute to monitor the compliance of all staff with the Mission´s security regulations
Ensure the compliance of all personnel under his direct management with the Mission´s security regulations
Contribute to the follow up on the physical status and availability of contingency measures and equipment (e.g. hibernation boxes, back-up vehicles).

Objective 6: Support humanitarian activities of Action Against Hunger

Support any emergency interventions by Action Against Hunger in Lebanon
Support any activity that helps reaching Action Against Hunger´s goals in Lebanon
Promote Gender Balance in teams when recruiting

Requirements:

Bachelor’s degree or higher in Logistics, Business, Engineering or another related field. Master in Logistics, Humanitarian Studies or similar an asset.
Experience in Logistics and security management in humanitarian operations. Knowledge of Action Against Hunger´s Kitlog V3.6 an asset. Advanced knowledge of donor’s guidelines and procedures related to Logistics (ECHO, UNICEF,USAID, CIDA) an asset.
Minimum 2-years experience in field logistics coordination in a Humanitarian Aid organization.
Evidence of practical experience in logistics management and coordination within the field of supply chain management, fleet/transport management and asset management. Experience in launching tenders an asset.
Experience in budgeting and budget management for logistics.
Experience producing accurate-, timely and efficient reports about all areas related to logistics.
Proven management- and coordination skills (including HR and stress management).

Action Against Hunger – Lebanon seeks to promote gender equality and is committed to empowering women to participate effectively in their communities, we strongly encourage women to apply.

We Strongly encourage people with disabilities to apply.

ACF has a zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA)