Logistics coordinator at Médecins du Monde

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in more than 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM has been working in Nigeria since 2016. The program implemented in Borno State aims at improving access to primary health care, including treatment of severe acute malnutrition, care of gender-based violence survivors, mental health and psychological support, and response to emergencies and outbreaks. MdM is running directly three clinics in Maiduguri and two clinics in two IDP camps in Damboa local government area. MdM is also supporting two health posts run by the Ministry of Health.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator, you lead the development of the country program logistics strategy and ensure its timely implementation. You provide logistics guidance, advice and support to all program and field sites and to the logistics staff in these locations. You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to by the team.
You also manage and supervise the logistics team composed by national staff and expatriates.

Your main responsibilities are:

Logistics coordination

Define and implement the logistics tools, processes and procedures and ensure that everyone is trained and abides by these processes
Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines
Provide input on logistics matters to the coordination team for proposals and report writing
Ensure that the monthly logistics reporting documents and forms are upkept and sent to HQ
Communicate regularly with the logistics team and the general coordinator to achieve a thorough understanding of the priorities within the logistics activities

Program activities

Perform the role of technical advisor at country level and take final responsibility for all logistics tasks
Be responsible for the appropriate selection (in collaboration with the logistics advisor in HQ), installation, use and maintenance of equipment
Take part in any assessment as per required
Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses
Support the program teams, particularly on transportation, fleet management and local medical supply

Procurement, supply chain & asset management

Oversee the full scope of the supply chain management for support and activities requirements within the country
Liaise with HQ purchasing department for international procurement
Along with the finance coordinator, be in charge of the implementation and follow-up of logistics procedures and donor compliance
Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports
Guarantee that all relevant documentation is available on MdM sharepoint for remote revision
Reinforce local supplier relationships and keep supplier database up to date
Ensure systems mitigate risks from corruption and insecurity
Oversee the general fleet management processes
Guarantee an uniterrupted energy supply on all bases through the proper maintenance and use policies of the generators
Maintain a continuously updated equipment list for the mission

Team management

Define the logistics department staff set up and draft job descriptions
Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures
Ensure good communication within logistics team and be responsible for the technical support of all logistics staff
Be responsible for the capacity building and training of all logistics staff
Brief and debrief staff on logistical and technical aspects of the mission

Safety and security

Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
Perform security briefings to all national and expatriate staff joining the mission
Be responsible for the safeguarding of all MdM premises, ensure premises are safe for staff occupation
Report any security incidents to the security focal point

Representation and reporting

Represent MdM and network among other organisations and at a national level
Attend national logistics and/or security related external meetings (clusters, Humanitarian Forum sec meeting…)
Consolidate logistics reporting and prepare monthly logistics report
Organise regular meetings with each logistics team (Maiduguri and Damboa)

CONDITIONS OF EMPLOYMENT:
Status : Employee

Contract : Fixed-term contract
Duration : 6 months
Starting date: 1 July 2021
Gross monthly salary: 2 845 euros
Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Punctual teleworking agreement (40 days/year – minimum of 6 months seniority required)
Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.
Médecins du Monde promotes trainings and internal mobility.
Single posting

SKILLS AND EXPERIENCE NEEDED:
Diploma / certificate in logistics management (such as Bioforce Institute)
At least 3 years of professional experience in logistics including at least 1 year at coordination level
Experience in working in an international NGO in emergency contexts
Experience in fleet management, security, supply chain and stock
Experience in managing a large team and work in an international setting
Negotiation skills
Good writing and communication skills
Excellent organizational skills
Ability to work quickly, under pressure, and with short deadlines
Able to work and live in a volatile security context
Excellent knowledge of Microsoft 365 environment
Languages: fluent English (written and spoken) mandatory.
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.