Logistics Coordinator (West Ukraine Area Office) At Norwegian Refugee Council

All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships. Logistics Coordinator (West Ukraine Area Office) is to oversee NRC logistical operations at the Area level, Support NRC programs at the area level and coordinate activities with NRC CO. Planning and implementing sound logistics practices (procurement, fleet/transport, warehousing, and reporting) following NRC Logistics policies and procedures and relevant donor guidelines.

Generic responsibilities

• Adherence to NRC policies, guidance, and procedures.
• Implement NRC’s systems and procedures at the area level.
• Ensure adherence to NRC policies, handbooks, guidelines, and donor requirements.
• Prepare and submit reports and analyses.
• Ensure proper filing of all support documents.
• Advise line managers in Logistics related procedures and provide training for the Logistics team
• Management of support team.
• Ensure development and implementation of administrative systems and procedures.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
• Focus on anti-corruption, transparency and cost-efficiency in all processes (e.g. in procurement, vehicle management, asset management).

Specific responsibilities

• Oversee the Goods delivery from/to NRC warehouses, Suppliers and other locations from start to finish (including requisitioning, receiving, storing, issuing and delivering goods).
• Support the set-up of NRC offices and guest houses in Lviv and Ternopil and other locations in West Ukraine, as required.
• Plan and execute Logistics activities so NRC’s resources are used most effectively.
• Follow-up and manage the lease of property (offices, warehouses, fleet, accommodation, IT equipment) and the running of those agreements.
• Coordinate with Access and HSS teams for issuing the required Permits/Approvals for Vehicles and goods movements between locations.
• Train Logistics team on NRC logistics Handbook, logistics policies and guidance as needed.
• Provide training for line managers (Non-Logistics staff) on the logistics process, particularly in procurement procedures, fleet management and stock management requirements.
• Ensure efficient and effective coordination with other Support functions, especially Finance.
• Manage ongoing local procurement and explore the options to further expand the potential procurement opportunities at the area level, regular search for suppliers within a prequalification process and timely update the vendor database and continuously update the suppliers’ performance information.
• Ensure that all procurements are in line with NRC procedures and serve the best interests of NRC and its operations (quality of goods, timely delivery, value for money).
• Ensure proper Assets management, the establishment of the assets list and update it regularly.
• Ensure the regular Assets and stock checks/inventory on monthly basis.
• Supervise the management of the NRC fleet at the area level.
• Ensure regular logistics/Procurement and fleet reports are submitted regularly to the relevant stakeholders.
• Train, coach, and guide Logistics staff to perform tasks more independently within the areas of their duty and assigned tasks.
• Lead the Market Analysis process and contribute to it as assigned by the line manager.
• Report all potential fraud cases to the Line Manager.
• Perform any other duties assigned by the Line Manager.

Professional competencies

• Bachelor’s degree in relevant field.
• Minimum 3 years of experience working in a humanitarian organization.
• Previous experience from working in complex and volatile contexts.
• Fluency in Ukrainian and English.
• Fluency in Russian is an advantage.

Behavioral competencies

• Strong context monitoring and analytical skills.
• Resilience and ability to work in insecure environments.
• Strategic thinking.
• Ability to empower and build trust.
• Ability to plan.

We offer:

• Type of contract: national employment contract until 30.12.2023 (with possible extension)
• Salary/benefits: According to NRC salary scale, terms, and conditions.
• Duty station: Lviv, Ukraine.
• This position is for Ukrainian nationals only.