Logistics, Finance And Hr Officer – Marsabit At Médecins du Monde

Founded in 1980, Médecins du Monde (MdM) is a medical organization that fights tirelessly to defend a fair and universal health system. In France and abroad, Médecins du Monde carries out 59 programmes in some thirty countries, through our advocacy and field work. We are committed to caring for the most vulnerable populations, bearing witness to barriers to access to healthcare, denouncing infringements of dignity and human rights and achieving sustainable improvements in health policies for all.

Médecins du Monde is in the process of registering a new organization in Kenya “Médecins du Monde in Kenya”. The successive episodes of drought and floodings over the last few years drastically undermined living conditions and access to healthcare, particularly for the most vulnerable population groups facing the direct repercussions of global warming. This, along with the deterioration of the regional context in the Horn of Africa, are the reasons behind MdM’s return to Kenya.

MdM’s strategy is to strengthen the resilience of local actors, by:

· Supporting the health authorities to strengthen access to Primary Health Care and Sexual and reproductive health

· Partnering with local NGOs, for engaging the community on activities related to health (with a focus on Gender Based Violence, Female Genital Mutilation, Mental Health and Psychosocial Support …)

· Mobilizing local actors on the elaboration of an emergency preparedness plan for the county

For our programme in KENYA,

Médecins Du Monde is looking for a LOGISTICS, FINANCE AND HUMAN RESOURCES OFFICER IN MARSABIT

By taking this role, you will have the opportunity to join a fully new team and participate in creating and designing the policies and processes of a new organization.

Main responsibilities of the position

The aim of the position is to provide logistics, financial and HR support at base level in accordance with procedures laid down for the mission and MdM guidelines to provide optimum support to the programmes.

The Logistics, Finance and HR Officer will have to:

• Implement and ensure the performance of the supply chain at base level ensuring conformity with MdM procedures at each stage of the supply chain and ensuring timely quality reporting on his/her area of activity
• Implement and ensure the performance of facilities and ICT management
• Contribute to security management
• Manage the cashbox and prepare payments from the bank account after the approval of the Field Coordinator and check that the documentation provided is compliant with MdM internal procedures. Enter the writings into the accounting software and archive the necessary documentation in Sharepoint. Make regular bank reconciliations and cashcounts.
• Prepare Monthly Fund Requests
• Implement the Human Resources policies and procedures at base level in collaboration with the Field Coordinator and the Human Resources Coordinator:
• Support on recruitments (preparation and publication of adverts, collect applications at base level and prepare the first shortlist, calling candidates to inform of the outcome of their application, inform the candidates of the employment conditions and list of documents to provide…)
• Prepare an induction planning with the managers for the newcomers and follows up briefings are completed. Brief on his/her area of activity.
• Preparation of work employment contracts and amendments, as well as end of contract documentation. Ensure employee files are complete and documents signed and understood by the employees.
• Prepare the documentation for Casual Workers in compliance with national and MdM procedures, make payments and update the Casual Worker database
• Follow up and communication on leaves and absences, perdiem, …
• Prepare the payroll variables and documentation, and submit it to the HR coordinator
• Follow that actions plans and annual appraisals are carried out
• Provide support in Logistics, Finance and Human Resources to operational partners
• Manage the drivers, the guards and the cleaner

PROFILE REQUIRED

• Education: Degree in Logistics or Business administration or Human Resources
• Professional experience: working experience of at least 2 years in relevant and similar jobs
• Previous field experience with a humanitarian organization
• Competencies:
• Technical:
• Experience in implementing Logistics, Finance and HR procedures at base level
• Good understanding of humanitarian principles and ethics
• Ability to analyze and handle complex and sensitive information with internal and external stakeholders
• Soft/Personal:
• Capable to prioritize and work cooperatively with colleagues at all levels
• Ability to work in an international structure with colleagues from different cultures and backgrounds.
• Good decision-making and problem-solving skills.
• Sound teamwork experience
• Languages: English and Swahili
• Computer skills:
• Highly computer literate with capability in email, MS Office, including Excel

CONDITIONS OF EMPLOYMENT

• Type of contract: Fixed Term Contract governed by Kenyan Law. Until the organization is registered, the contract will be carried by an HR agency.
• Duration (if fixed-term contract): until the end of the year, renewable
• Location: Marsabit
• Full time work
• Salary and benefits:
• Officer level, based on the organization salary scale and depending on the candidate’s experience
• Housing Allowance of 15% of the basic salary
• WIBA/GPA and GLA
• Other benefits: current work, will be settled and discussed at interview stage