Logistics Manager – Ukraine At Malteser International

Malteser International (MI) is the international humanitarian relief agency of the Sovereign Order of Malta. For over 60 years we provide relief and recovery for people during and following conflicts and disasters around the world. Christian values and humanitarian principles form the foundations of our work. In over 30 countries in Africa, the Americas, Asia, Europe and the Middle East, we support people in need – regardless of their religion, origin or political convictions.

Since the start of the war in eastern Ukraine in 2014, Malteser International has been working with three local partner organizations in the sector of mental health and psycho-social support (MHPSS). As a result of the Russian attack in February 2022, Malteser International has expanded its humanitarian activities in Ukraine with a strong partner focus to include relief distributions in war-affected areas – winterization – a scale-up of Mental Health and Psycho-social support – as well as social support and cohesion.

In support of the current program implementation and to reinforce the capacities of our local partners in Ukraine, Malteser International is looking for a Logistics Manager.

This position is open for both international and national applications from Ukraine. As Logistics Manager, you will lead and manage the logistics and procurement related tasks of the Malteser International Programme in Ukraine. You will provide technical support to partner organizations and ensure the compliance with Malteser International’s and donor procurement and logistic procedures.

Your responsibilities:

• Ensure that procurement processes and records by MI and local partners are in line with MI and donor’s guidelines and requirements
• Ensure that the procurement department supports the programs efficiently and compliantly
• Similarly, coordinate with the finance department to ensure payments to vendors are made on-time and without any unnecessary strain on the financial systems
• Support the development and improvement of the logistics systems of local partner organizations through on-the-job coaching and specific capacity-building measures
• Support local partners in tender processes
• Establish a supplier database for Ukraine for specific goods and services needed for MI projects
• Support the safety and security management of the MI mission in Ukraine, being directly responsible for the day-to-day practical aspects of mission safety and security (transport, premises, communications etc.) until a dedicated Safety and Security Personnel is recruited

Your profile:

• University degree or approved comparable certificate in a relevant field and at least 5 years of proven experience in logistics/procurement with (international) NGOs
• Experience in tenders for construction/rehabilitation
• Proven hands-on experience in partner capacity strengthening as well as staff development, training and mentoring and team building
• Proven skills in MS-Word, and particularly Excel
• Context experience in Ukraine is desired
• Stress resilience and readiness to live and work in a challenging security context
• Fluency in English (written and spoken); knowledge of German and/or Ukrainian is an asset
• This position is open for both international and national applications from Ukraine

What we offer:

• Start Date: September 15, 2024
• Duty Station: Lviv with possible relocation to Kyiv and duty trips to other parts of Ukraine
• Duration of contract: Duration of contract: 1 year (with possibility to extend)
• Salary according to qualification and experience, additional packages depending on national or international filling of position

Working for Malteser International

Malteser is an equal opportunity employer and welcomes applications from all people, regardless of gender, confession or origin.

Malteser International is committed to safeguarding people within our programmes from exploitation, abuse and sexual harassment and has specific policies on this commitment (including a Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Malteser International conducts reference and background checks for all staff (including criminal records check for specific roles). Any candidate offered a job with Malteser International will be expected to sign MI’s Code of Conduct as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

Whether you work as a specialist on overseas service or in one of our regional offices – we offer you a challenging working environment in an experienced international team. More than 1,000 national and international staff are currently deployed in various crisis and disaster areas around the world as well as in our regional offices in Cologne and New York City. For more information please click here.