Org. Setting and Reporting
The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds and Programmes of the UN system worldwide.
This position is located within the Warehouse and Distribution team under the Delivery and Return Section of the Supply Chain Service, United Nations Global Service Centre in Brindisi, Italy.
The incumbent reports to the team lead of the Warehouse and Distribution team.
Responsibilities
Within delegated authority, the Logistics Officer, will be responsible for the following duties:
• Prepares logistics and support plans, deployment timelines and budget requirements for planned or new peacekeeping missions. Develops logistical plans for existing missions. Develops contingency plans for drawdown and liquidation of missions. Develops and implements methodologies and tools to enable effective execution of logistic plans.
• Plans, administers, and manages the performance of the Warehouse and Distribution team while incorporating Green Supply Chain Operations Reference (SCOR) model in all warehouse operations to reduce environmental impact.
• Leverages Business Intelligence (BI) tools focused on demand and supply processes, generates data to improve overall mission supply chain operational responsiveness, agility, and reliability. Leads process re-engineering to streamline supply chain management functions and transition Centralized Warehousing into the centre of excellence for a responsive supply chain management function.
• Carries out programmatic/administrative tasks for the unit under supervision, including the development and execution of subsidiary budgets and personnel needs for Receiving and Inspection (R&I), Property Disposal (PDU), Warehouse Operations, Administration, and Inventory teams.
• Contributes to the development of plans and strategies pertaining to warehouse inventories; provides input towards the development of supply chain management plans (demand, supply, replenishment, and safety stock) budgets and schedules; collaborates and coordinates with technical units to forecast demand and gather inventory requirements for future planned projects/activities in support of service delivery objectives.
• Provides technical advice on ERP functionalities about warehouse and inventory management, particularly regarding the SMART warehouse project.
• Provides inputs and guidance for the formulation packaging and shipping requirement-related ERP capabilities. Manages logistics operations including management of logistics assets, materiel, contracts and personnel. Ensures timely, accountable and cost-effective delivery of peacekeeping cargoes and personnel.
• Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards.
• Ensures that logistics requirements take account of gender-specific needs.
• Coordinates logistics activities with procurement, finance, human resources, policy.
• Translates policies and guidance into actionable plans, including developing required new and/or improved business processes and supporting standard operating procedures; spearheading organizational design, identifying skill gaps, initiating, and advocating necessary staff development program to ensure realization of enhanced mission accountability and stewardship of United Nations Property in the mission area of operation.
• Prepares reports on personnel and materiel movements and other operational logistics issues.
• Participates in technical survey missions and verification missions to troop contributing countries.
• Identifies plans and manages special logistics operations.
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Prepares contingency plans and logistics preparedness reviews.
• Coordinates logistics operations with other UN agencies, military and other organisations in the field.
• Guides and supervises new/junior staff.
• Performs other related duties as required.
Competencies
PROFESSIONALISM: Knowledge of supply chain and logistics operations and practices; delivery planning, inventory management, and operation of relevant tools and applications, in particular ERP. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master’s degree or equivalent) in logistics, business administration, engineering, or related field is required. A first-level university degree with additional two years of relevant experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
Certification in Supply Chain area, such as SCOR, SCSP or CLTD is desirable.
Certification in project management such as MSP, PRINCE2 or Six Sigma is desirable.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
Work Experience
A minimum of five years of progressively responsible experience in the area of international surface or air transportation, logistics operations in military, commercial or international organisations, or related area is required.
Experience in technical development or implementation of ERP eystem is required.
Experience in delivering training on ERP system is required.
Experience in the use of Business intelligence tools for data analysis and visualization (i.e Power BI or similar programs) is desirable.
Experience in drafting and reviewing SOPs, manuals, operational guidance and reference documentation is desirable.
Experience in data analytics or related area is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
Special Notice
This position is open for recruitment for an initial period of one year and may be subject to extension.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.