Logistics Officer – P3 At United Nations

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. The post is located in the Warehouse and Distribution Team under the Delivery and Return Section of the Supply Chain Service at the UNGSC, Brindisi, Italy. This position reports to the Team Lead of the Warehouse and Distribution Team.

Responsibilities

Within delegated authority, the Logistics Officer will be responsible for the following duties: • Coordinates and provides logistics support to ongoing air, land, sea, or rail operations for ongoing or new peacekeeping missions. Develops logistical plans for existing missions and contingency plans for drawdown and liquidation of missions. Ensures timely, accountable and cost-effective delivery of peacekeeping cargoes and movement of personnel. • Manages logistics operations including management of logistics assets, materials, contracts and personnel in collaboration with relevant units such as Administration and Programme Management Unit, Procurement and others. Ensures timely, accountable and cost-effective delivery of peacekeeping cargoes and personnel. • Identifies, mobilizes resources, implements and reports on special logistics operations while incorporating Green Supply Chain Operations Reference (SCOR) model in all warehouse operations to reduce environmental impact. • Provides guidance to the units under supervision, in relation to the development and execution of subsidiary budgets and the management of personnel needs for the Receiving and Inspection , Property Disposal ,Warehouse Operations, Administration, and Inventory teams. • Drafts and coordinates inputs to logistics reports, presentations, briefing notes, talking points and other information documents required by management. • Provides input towards the development of supply chain management plans (demand, supply, replenishment, and safety stock) budgets and schedules; collaborates and coordinates with technical units to forecast demand and gathers inventory requirements for future planned projects / activities in support of service delivery objectives. • Liaises with and coordinates logistics support provision to UN agencies, military, other organisations, and other clients. • Provides inputs and guidance for the formulation of packaging and shipping requirement-related ERP capabilities. • Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Ensures that logistics requirements take account of gender-specific needs. • Translates policies and guidance into actionable plans, including developing required new and/or improved business processes and supporting standard operating procedures. • Leverages Business Intelligence (BI) tools focused on demand and supply processes, generates data to improve overall mission supply chain operational responsiveness, agility, and reliability. • Leads process re-engineering to streamline supply chain management functions and transition Centralized Warehousing into the centre of excellence for a responsive supply chain management function. • Provides technical advice on ERP functionalities about warehouse and inventory management, particularly regarding the SMART warehouse project. • Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Performs other related duties as required.

Competencies

• Professionalism: Knowledge of supply chain and logistics operations and practices; delivery planning, inventory management, and operation of relevant tools and applications, in particular ERP. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to analyze and interpret data in support of decision-making and convey resulting information to management. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

Advanced University Degree (Master’s degree or equivalent) in logistics, business administration, public administration, engineering, or other relevant field is required. A first level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

Certification in Project/Programme Management methodology by an accredited body (e.g. MSP, PMP, PGMP, PRINCE) 2 or equivalent is desirable. Certification in Six Sigma or equivalent is desirable. Certification in Supply Chain area, such as Supply-Chain Operations Reference (SCOR) or equivalent is desirable. Certification in Supply Chain area, such as “Certified Supply Chain Professional (CSCP)” or equivalent is desirable. Certification in Supply Chain area, such as “Certified in Logistics, Transportation and Distribution (CLTD)” or equivalent is desirable. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (05) years of progressively responsible experience in surface or air transport, logistics operations in military, commercial or international organizations, or related area is required. Experience in the use of Business intelligence tools for data analysis and visualization (i.e. Power BI or similar programs) is required. Experience in technical development and implementation of an ERP systems is desirable. Experience in drafting and reviewing SOPs, manuals, operational guidance, and reference documentation is desirable. Experience in monitoring and delivering KPI compliance is desirable. Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

• This position is temporarily available for six months with possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.