Logistics Procurement Officer Ukraine Lviv At Norwegian Refugee Council

JOB DESCRIPTION

All NRC employees are expected to work in accordance with the organization’s values. To be dedicated, innovative, inclusive and accountable are attitudes and believes that shall guide our actions and relationships. The purpose of a Logistics Procurement Officer is to provide the day-to-day implementation of the logistic function’s responsibility.

RESPONSIBILITIES

Generic responsibilities

1. Adhere to NRC policies, handbooks, guidelines, and donor requirements.
2. Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.
3. Prepare and develop status reports as required by management.
4. Ensure proper filing of all support documents.
5. Promote and share ideas for improvement of the Logistic function.
6. Be anti-corruption, transparent, and cost-efficiency focused on all procurement processes.
7. Conduct procurement process with a focus on country and NRC regulations.
8. Prepare procurement documents in line with NRC procurement procedures.
9. Perform other duties, as assigned by the Line Manager.

Specific responsibilities

• Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
• Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
• Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
• Consult and support Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases. Take part in assessment of suppliers and assist Logistics Coordinator (Procurement) with updating of the Vendor Database
• Maintain proper files for procurement documents (and upload all documents in Agresso).
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
• Ensure RFQs, are prepared and sent out within the agreed lead time.
• Complete and issue purchase orders per NRC regulations.
• Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc.) and submit them to signatories for verifications and approvals.
• Follow up with suppliers and organize for delivery of materials.
• Support the Procurement assistant in conducting regular market surveys to identify suitable and reliable suppliers and service providers.
• Update and share the procurement tracker regularly.
• Ensure updating Vendors’ databases and explore and help in developing the Area level FWA.
• Support Procurement assistants in the direct purchase and reconcile every action with the Finance team.
• Any other tasks assigned by the supervisor.

QUALIFICATIONS

Generic professional competencies:

• Experience from working as a procurement officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Some knowledge in English, both written and verbal
• Bachelor’s degree in relevant field.

Context related skills, knowledge, and experience:

• Solid knowledge of situation in Ukraine
• Proficiency in Office 365 and on-line related platforms
• Proficiency in Microsoft Office products with solid knowledge of Excel, Word, PowerPoint, and Outlook
• Good knowledge of document management
• Working knowledge of both Ukrainian and Russian languages, written and verbal

Behavioral competencies:

• Ability to handle insecure environment
• Capacity to handle multitasking
• A solid portion of can-do attitude
• Ability to work in a multicultural environment
• Ability to work irregular hours

We offer:

• Type of contract: national employment contract until 30.12.2023 (with possible extension)
• Salary/benefits: According to NRC salary scale, terms, and conditions.
• Duty station: Lviv, Ukraine.

This position is for Ukrainian nationals only.

Shortlisted candidates will be contacted by email.

ABOUT US

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. NRC is an equal opportunities employer that aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.