Logistics Specialist At UNOPS

Functional Responsibilities

ACTIVITIES AND RESPONSIBILITIES

Goods Importation, Storage and Distribution

Supervise custom clearance and reception of the goods and ensure that they are well registered in the Monitoring sheet.
Follow SRs complaint regarding the quality of the goods at reception time and report timely to the Senior Procurement Advisor Asia Region;
Prepare and schedule training related supply chain management of health products for team members and Sub-recipients ;
In collaboration with the procurement team and SRs, develop supply chain strategies.
Prepare the relevant sections of the GF PUDRs timely.
Work with team member counterparts on supply chain needs and provide the technical support on supply chain management .
Proper implementation of the LMIS in the field. Regular review of the SOPs and changes made as per the changing requirement.
Assist in coordination of storage and distribution activities with all Sub-recipients under the GFATM grant (review/analyze stock reports and provide feed-back);
Develop monitoring tools related with storage and distribution and update on regular bases standard operating procedures to ensure best practices on storage and delivery;
Monitoring team members and Sub-recipients on all process and procedures used as well as keeping informed the progress of individual delivery schedule;
Monitor storage and distribution of pharmaceuticals and health products procured under the GFATM grant;
Monitor and ensure that goods and services are provided according to SRs needs;
In collaboration with In country Quality monitoring team develop sampling plan for quality testing of medicines and coordinate the sampling of medicines;

Monitoring and Progress Control

Communication / Evaluation / supervision

Assist Senior Procurement Advisor in maintaining good coordination with the Local Fund Agent (LFA) on supply chain issues;
Supervise staff under his/her responsibility.
Ensure regular communication with technical, contractual partners and sub-recipients to ensure achievement of objectives and implementation of the work plan;
Provide advice and technical support to Sub-recipients on storage and distribution.
Monitor and supervise the in country monitoring and evaluation activities related to supply chain management especially Storage, inventory & distribution management;
Monitor filing system and ensure that files are well maintained for audit trails;

Team Management

Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.

Other Tasks and duties

Monitor the cost of the different procurements link with warehouse renovation and distribution with a view to have a database of the different expense link with supply chain activities;
Assist the logistics & procurement team and the admin team with regards to operational tasks such as inventory, budget preparation;
Provide technical supports and advice to procurement teams on preparing contract for transport and warehousing services;
Perform other program related duties as may be assigned by the supervisor;

Impact of Result

Final Product

Development of Standard operating procedures to ensure clearance, Good Storage and Distribution practices as per WHO and GFATM guidelines;
Development of plan for monitoring of storage and distribution of pharmaceuticals and health products procured under the GFATM grant;
Development of training plan for team members and Sub-recipients of all process and procedures used in storage and distribution;
Monitoring report relating activities of the different SRs in the country.
Monitoring tools updated
Development of delivery schedules in collaboration with team members of counterparts, sub recipients, and the clients;
Assist QA/QC team to develop a sampling plan for quality testing of medicines.
Update the relevant portion of PU/DR on time.

Education/Experience/Language requirements

Education

A Master degree is required. Preferably in logistics , business administration or related fields or
Additional 2 years of similar experience with a Bachelor Degree is considered as equivalent.

Experience

A minimum 5 years’ of professional experience in logistics, Procurement or Supply Chain Management field is required.
Knowledge of international pharmaceutical and supply management system would be an asset.
Knowledge of Good storage and Distribution Practices established by the World Health Organization would be an asset.
Logistics/ Inventory background would be an asset.
Knowledge of UN rules and regulations, particularly UNOPS procurement procedures would be an asset.

Language