Logistics & Supply Coordinator At Acción contra el Hambre España

Key activities in your role will include

Objective 1: Coordinate logistics at national level

Tasks:

Internal coordination of the logistics team in the Country Office:

• 1. Allocation of workload and resources between Bases.
• 1. Management and follow-up of logistics staff and functional management of Base Logistics Officers
• 1. Management and follow-up to the ER Flying Logistics Manager when deployed and while based in Sudan
• 1. Ensure compliance and support the standardization of logistics procedures and templates, particularly at the base level.
• 1. Dissemination and implementation of Action Against Hunger´s logistics procedures (KitLog) and strategy.
• 1. Ensure the compliance of the whole logistics operations to Action Against Hunger´s Good Business Regulations, Code of Conduct and Charter of Principles
• Drafting of Proposals and Reports to donors:
• 1. Ensure proposals are in line with the Country Office´s Logistics Strategy and take into account logistics costs, logistics needs and the logistics context in the intended implementation areas.
• 1. Creation of accurate reports to donors on all logistics aspects defined by their policy (including stock, equipment, fleet and procurement).

Supervision of the supply chain:

• 1. Ensure implementation and monitoring of Action Against Hunger´s Supply Chain Management Tools.
• 1. Monitor the work carried out by the Logistics Department .
• 1. Monitor and ensure the compliance with Action Against Hunger and donors logistics procedures.
• 1. Implementation of the anti-fraud policy and its tools within the logistics department.

Budgeting:

• 1. Prepare the logistics part of the Country Office´s annual budget.
• 1. Contribute to any budget/proposal to be submitted to donors as part of a proposal.
• 1. Validate the monthly logistics expenditure forecast for all Bases.

Reporting, analysis and information management:

• 1. Control and analyse the Country Office´s Logistics costs.
• 1. Consolidate, monitor and analyze any data submitted by the Bases.
• 1. Analyse and optimise equipment use.
• 1. Ensure the implementation of Action Against Hunger´s Archiving Policy.
• 1. Prepare responses to any donor requirements and audits at any level.
• 1. Ensure the Monthly Reporting requirements to Headquarters are met by the Country Office.

Communication Management:

• 1. Implement adequate and relevant communication systems.
• 1. Analyse new requirements and the cost/efficiency of existing systems.
• 1. Implement Action Against Hunger´s IT policy in the Country Office.

Equipment Management:

• 1. Create and implement an equipment policy for the Country Office.
• 1. Ensure the adequacy of equipment to suit requirements and users.
• 1. Manage equipment according to Action Against Hunger and donors’ guidelines.
• 1. Ensure the correct and documented transfer of equipment on completion of projects.
• 1. Ensure an efficient management of equipment in the Country Office.

Fleet Management

• 1. Ensure an efficient fleet planning and management in the Country Office.
• 1. Create and disseminate a vehicle use policy.
• 1. Ensure efficient transport of staff within the Country Office.
• 1. Monitor the maintenance and control of vehicles in accordance with Action Against Hunger´s procedures.

Emergency Preparedness and Response

• 1. Contribute to the creation and regular updating of the Country Office´s Emergency Preparedness and Response Plan.
• 1. Train and prepare the logistics teams on emergency response according to the Country Office´s Emergency Preparedness and Response Plan.
• 1. Set up and manage emergency stocks when applicable.

Objective 2: Contribute to the definition of Country Office strategy

Tasks:

• Contribute to the definition of the logistics component of the Country Office´s strategy with information, hard data and clear planning.
• Develop, update and disseminate the Country Office´s Logistics Strategy.
• Contribute to the implementation of the carbon footprint reduction plan over the Country Office and ensure collection of data to measure our contribution to Co2 e Country Offices Contribute to discussions within the Country Office´s Coordination Team as needed.

Objective 3: Line-management of the logistics team in Sudan, and technical management of and support to Base Logisticians in the Bases

Tasks:

• Ensure the cohesion and good communication within the department.
• Develop and monitor individual action plans for every member of the department.
• Contribute to the Country Office Training Plan and monitor its implementation within the logistics department.
• Provide technical support to the Base Logistics Officers through weekly calls and regular field visits.
• Evaluate the performance of every team member and contribute to the development their relevant skills.

Objective 4: Support humanitarian activities of Action Against Hunger

Tasks:

• Support any emergency interventions by Action Against Hunger in Sudan.
• Be available to be deployed in the field for new emergencies as requested by line manager.
• Ensure emergency supply/service (framework) agreements in place to support timely emergency response

Objective 5: Operational support to the Country Office´s security management Advise the Country Director on matters related to security management.

• Contribute to analyse the Country Office´s operational context.
• Contribute to the design and on time update of the operational component of the Country Office´s Security Plan package.
• Contribute to monitor the compliance of all staff with the Country Office´s security regulations.
• Ensure the compliance of all personnel under his direct management with the Country Office´s security regulations.
• Ensure physical status and availability of contingency measures and equipment (e.g. hibernation boxes, back-up vehicles).
• Coordinate and ensure regular updating of Business Continuity Plans of the Country Office, including bases Coordinate and ensure timely revisions/updating and validation of Security plan of the Country Office, including bases and SOPs are revised on regular basis Support Risk Assessment and Management in the Country Office