Magazines – Fixed-term – G5 – Tulear At World Food Programme

A list of qualified candidates may be established at the end of this recruitment process with the aim of filling similar positions of the same grade or lower grade in all WFP offices in Madagascar.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified applicants to apply without regard to race, color, national origin, origin ethnic or social background, genetic information, sex, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

The United Nations World Food Program Madagascar (UN/PAM) as part of the implementation of its Country Strategic Plan, is seeking the services of a Storekeeper for the needs of its Field Office in Tulear.

The United Nations World Food Program is the world’s largest humanitarian agency fighting global hunger. WFP’s mission is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works around the world to ensure that no child goes to bed hungry and that the poorest and most vulnerable, especially women and children, can access the nutritious food they need.

WFP’S MANDATE AND INTERVENTIONS IN MADAGASCAR

In Madagascar, WFP supports the government’s efforts through an assistance strategy aimed at responding to the humanitarian emergency, strengthening the resilience of communities and supporting sustainable development efforts. In collaboration with State institutions, Non-Governmental Organizations (NGOs) and partners of the United Nations System, the WFP organizes monetary or in-kind transfers to meet the food needs of families affected by climatic hazards, provides school meals which promote access to education for girls and boys, supports the prevention and treatment of malnutrition, provides technical and financial support to groups of small agricultural producers to improve their production and their access to the market.

WFP also provides air transport service, providing humanitarian and development actors with safe, reliable and economical transport to other regions of Madagascar.

ORGANIZATIONAL CONTEXT

These positions are to be filled in WFP warehouses. The incumbents report to the Warehouse Management Assistant. At this level, the incumbents of the relevant jobs generally work in large WFP warehouses where a large number of complex warehousing operations are carried out, and must operate with a high degree of autonomy. They supervise several members of the support staff to manage the warehouses efficiently.

TASKS AND RESPONSIBILITIES

Under the direct supervision of the Warehouse Manager of the Field Office, and under the general supervision of the Field Office Manager, the Storekeeper will be responsible for the following tasks at the PAM office in Tulear:

• Coordinate and/or ensure the receipt and dispatch of goods, including their transshipment (between trucks) and refer to approved official documents (waybills, delivery notes, etc.) to ensure accurate counting physical condition of the goods, in particular by verifying that the quality complies with established standards.
• Review, verify and validate warehousing and transportation documents and ensure the proper management of confidential files as well as data on warehousing operations, in order to promptly prepare reports on product movements in accordance with the requirements of the PAM.
• Perform daily, upon warehouse closure, stock reconciliations and verifications contributing to internal control systems, in accordance with warehouse management requirements.
• Perform daily inspections and report on quantity and quality of goods received/sent and handled, promptly detect and analyze reasons for inventory discrepancies or damage, investigate missing quantities and report on warehouse losses by recommending appropriate solutions, in order to enable informed decision-making.
• Assist in carrying out regular physical inventory of stock to ensure compliance with IPSAS and standard operational requirements.
• Apply appropriate food and non-food item protection measures to ensure quality control using standard prevention measures in accordance with established WFP procedures.
• Monitor the condition of the warehouse and goods and take appropriate action to help plan storage space efficiently and store goods methodically in accordance with WFP standards.
• Supervise, provide direction and on-the-job training to warehouse personnel to help them improve and be efficient.
• Carry out any other tasks within the framework of this operation deemed useful and entrusted by the WFP hierarchy.

ESSENTIAL ORGANIZATIONAL SKILLS

MRPP Thematic Skills

Skill

Description of expected conduct at required skill level

Motivation

Understand and communicate the Strategic Objectives

Helps team members to clearly articulate WFP’s Strategic Objectives.

Be a force for positive change

Proposes improvements to the team’s working methods to the

line manager.

Make WFP’s mission a source of inspiration for the team

Explains to team members the impact of WFP activities on

beneficiary communities.

Make WFP’s mission known on a daily basis

Clearly outlines how the unit’s responsibilities will contribute to the

achievement of WFP’s mission.

Human ressources

Look for ways to strengthen individual skills

Helps less experienced colleagues learn new skills and abilities.

Create a culture of open-mindedness

Seeks opportunities to work with people from different backgrounds.

Support and provide constructive feedback

Provides support to colleagues working in the same field of activity.

Adopt and advocate a proactive attitude

Monitors progress in achieving objectives and regularly communicates this information to his or her line manager.

Performance

Encourage innovation and creative solutions

Seeks ways to demonstrate ever greater efficiency and rigor in your field of activity and communicates new working methods to your colleagues.

Prioritize getting results

Focuses on achieving results and monitors completion rates of assigned tasks to find ways to improve efficiency.

Make commitments and stick to them

Assumes responsibility for the tasks assigned to him or her and informs the line manager as soon as possible of any delays in relation to the set schedule and commitments made.

Know how to make decisions

Independently decides what action to take when he or she has a difficult choice to make in the workplace or in dangerous situations in the field.

Partnership

Connect and make WFP units work together

Offers partnership opportunities with other units to his or her

line manager.

Building strong partnerships with external stakeholders

Seeks opportunities to collaborate with colleagues and partners in the field to achieve common goals.

Demonstrate political flexibility and adaptability

Learns to recognize the value of WFP’s teams and external partners

for the achievement of the team’s goals and objectives.

Explain the value that WFP brings to partnerships

Adapts his or her activities to the priorities of his or her line manager to meet the needs of internal and external partners.

FUNCTIONAL SKILLS

Skill

Description of expected conduct at required skill level

Supply chain management and optimization

Demonstrates ability to supervise and report on operations related to the supply chain, enabling teams to efficiently evaluate the performance and sustainability of current networks.

Planning, project management and resource management

Supports his team’s planning, forecasting and resource management efforts by collecting data from various sources.

Information management and reporting

Gathers reliable and timely information and data to enable informed reporting decisions within the unit and, consequently, the entire organization.

humanitarian aid community.

Market analysis, contract management and operational execution

Ability to collect and consolidate information to enable WFP to make informed operational decisions.

Warehouse and inventory management

Demonstrates ability to apply warehousing procedures and normative guidance to manage the WFP warehouse, manage inventory effectively using internal systems and limit losses.

Technical assistance and coordination

Demonstrates that he or she is aware of the importance of technical assistance and coordination with key stakeholders and that he or she can carry out logistical activities, respecting everyone’s mandates and THE

priorities defined in the programs.

SUCCESS FACTORS

Orientation towards results, respect for deadlines, instructions and procedures, high level of integrity, analytical capacity of documents, ability to manage several sectors of intervention; ability to resolve the difficulties of development projects, ability to work independently, ability to supervise technical staff, spirit of initiative, maturity, ability to judge, tact, ability to negotiate and communicate orally and in writing, ability to work in a team, ability to establish good relationships with partners, ability to adapt to stressful working conditions, ability to carry out field missions.

MINIMUM QUALIFICATIONS REQUIRED

Completion of secondary education. A post-secondary certificate in the functional area considered is desirable.

• Have at least 5 years of practical experience in logistics or supply chain
• A post-secondary certificate in the field of logistics is desirable

REQUIRED EXPERIENCES

• Experience with logistics databases used to track current shipments, supplies, claims and food inventory.
• Experience in data analysis (on goods, funds, etc.) and reporting.
• Experience in evaluating the results achieved by service providers against defined key performance indicators.
• Experience in assisting in the preparation of contractual documents.
• Experience providing technical assistance with the use of internal systems.

OTHER SKILLS AND KNOWLEDGE

• Excellent written and oral communication in French with the ability to produce quality reports for the various WFP logistics activities.
• Having an advanced level of French (level C) is essential for the performance of your duties. An intermediate level of English (level B) is desirable.
• Proficiency with computer tools (MS Word, MS Excel, Internet, etc.) is essential.

Interested candidates are requested to submit their applications ONLINE ONLY

DEADLINE FOR SUBMISSION OF APPLICATIONS: MARCH 17, 2024

QUALIFIED FEMALE APPLICATIONS ARE STRONGLY ENCOURAGED

WFP has a zero-tolerance approach to behaviors such as fraud, sexual exploitation and abuse, sexual harassment, abuse of power and discrimination. All selected candidates will be expected to meet WFP standards of conduct and will therefore be subject to rigorous background checks internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may result in disqualification or dismissal.

WFP will not request payment at any stage of the recruitment process, including the offer stage.