Manager for the Grants department At Barcelona Institute for Global Health

The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in three main areas, Malaria and other Infectious Diseases, Child and Maternal Health, and Urban Health, Climate & Non-Communicable Diseases. ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

Venue

Barcelona

What We Are Looking for

ISGlobal is seeking an enthusiastic and motivated Grants Manager to join our Grants Department.

Tasks and Responsibilities

• Follow up of the expenses of the project and monitoring of the budget execution for all parties involved in the project.
• Promote prompt corrective actions if there are deviations from the budget and the terms of the financing.
• Prepare accurate financial reports and updates of the project, with the supervision of ISGlobal Head of Grants office and the principal investigator and Project Manager.
• Support the Principal Investigators budgeting the activities planned, to ensure the eligibility of these activities and their costs fall under internal procedures as well as those of the donor and prepare budget for new proposals.
• Be the focal communications point with the projects’ team at ISGLOBAL and donors for financial aspects
• Take part in the negotiations with donors and sites regarding project agreements/amendments and partner sub-agreements.
• Follow-up of the sub-agreements in terms of financial and contractual matters.
• Ensure compliance and consistency between the internal processes of the Institution and the policies and procedures established by donors
• Be abreast with financial regulations and legislations.
• Draft, create and adapt independently templates and forms for reporting and other contractual matters.
• Prepare summary of expenses from the ERP for revision by Project team.
• Coordinate with the other departments of the institution for issues related to the set-up and signature of contracts and subawards.
• Payment transfers to partners upon validation by project team and finally by the budget holder.
• Prepare/finalize financial report.
• Prepare, proof read and format legal documents, such as memoranda, e-mails, contracts, and letters.
• Take part to the elaboration of the annual budget providing information related to the project
• Management of amendments and risks to the project.
• Responsible to meet requirements of the donors.
• Preparation and coordination of audits.
• Manage cash flow of the grants.
• Take part in the closure procedures of projects.

Requirements

• Education and Experience
• Bachelor’s degree or higher in Business Administration or similar.
• Minimum experience of 3 years in Grant Management or Project Financial management. Experience in the research sector is highly valued.

Languages

• Excellent fluency in written and spoken English, Spanish, Catalan.

Skills/competences

• Experience in financial management of international consortium, knowledge of European funding in Research (a must).
• Contract drafting and negotiation skills (with the support of the legal department), understanding of contract and legal terminology and concepts.
• Superior attention to detail and analytical skills.
• Critical thinking skills and problem-solving skills.
• Ability to work independently with minimum direction, but comfortable with working in a collaborative environment under short deadlines and varied workload.
• Willingness to be a proactive participant in a team environment and ability to adapt and work efficiently in a dynamic environment.
• Excellent Excel and Microsoft Office products, knowledge of ERP.
• Others

Auxiliar task

This job description reflects the present requirements of the post but may evolve at any time in the future as duties and responsibilities change and/or develop providing there is appropriate consultation with the post-holder.

This job description is not a definitive or exhaustive list of responsibilities but identifies the key responsibilities and tasks of the post holder. The specific objectives of the post holder will be subject to review as part of the individual professional assessment process .

Skills

• Teamwork.
• Problem resolution.
• Learning capacity.

The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and accountable to ensure ISGlobal policies and procedures .

Conditions

• Duration: Permanent contract
• Starting date: Asap
• Contract: full time
• Salary Range: Compensation will be based on the internal scales and applicant’s experience and qualifications.