Masarouna Well-being (CONSULTATION] At Oxfam

Terms of Reference for [Masarouna well-being Consultation”]

Reference number: RFQ-JOAMM-24-0111

Background

Oxfam has been in Jordan since the 1990s. We work with local partners in Jordan for a future where everyone can reach their full potential, especially women and young people. We provide essential humanitarian assistance to Syrian refugees as well as vulnerable Jordanians, while promoting longer term sustainable solutions to challenges facing Jordan, with a focus on Climate Justice, Economic Justice and Gender Justice.

Under the Gender Justice programme, Oxfam is part of a regional consortium implementing the Masarouna “Our pathway” programme. The Masarouna initiative follows two interlinked pathways to achieve lasting change: influencing decision makers and communities; and strengthening civic space. Both pathways are supported by a cross-cutting capacity strengthening approach, in partnership with a range of civil society actors. Global and regional partners facilitate access to funds and bring technical and thematic expertise. The project builds on Oxfam’s expertise in using a rights-based and gender responsive approach, with a strong focus on advocating for vulnerable women and young people in Jordan.

Introduction to Required Services

The nature of working on the Masarouna project, including advocacy, direct support, and community engagement, places high emotional, mental, and physical demands on the project team. This necessitates a proactive approach to wellbeing and self-care to ensure sustainability, resilience, and productivity within the team.

Working on the Masarouna programme, can be both rewarding and challenging. The work often requires deep emotional engagement, and, at times, it can be difficult to separate our professional and personal lives. To sustain our motivation, energy, and commitment, we need to care for ourselves and each other, through understanding why wellbeing is so important, and exploring strategies at organisational and individual level to boost wellbeing, and to learn more about the tools and strategies for well-being at organisational and individual level.

This Terms of Reference outlines the scope of work for a Wellbeing and Self-Care Consultant to design and implement a comprehensive program aimed at enhancing the wellbeing of the team members. The program will focus on practical strategies for managing stress, maintaining mental health, fostering emotional resilience, and promoting a healthy work-life balance. the consultant will be responsible for supporting the Masarouna Jordan partners and team members to understanding why wellbeing is so important, exploring strategies at organisational and individual level to boost wellbeing, learn from each other what works and what not.

Scope of SERVICES

The consultant will be responsible for planning and executing all aspects of the three-day well-being retreat. This includes, but is not limited to:

• Well-being retreat (for three days): on 29-31 October 2024

The retreat to offer Masarouna team a chance to recharge, build stronger connections, and focus on personal growth, ensuring they return more energized and aligned with the mission of Masarouna advocacy.

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Activity

Description

1.

Life Coaching session/sFacilitating sessions that help participants set personal and professional goals, for Wellbeing, identify areas for self-improvement, and create actionable plans for growth. Including but not limited to:

• Understanding Personal Wellbeing.
• Group coaching on self-awareness, stress management, and personal well-being habits.
• Individual Reflection: Create a wellbeing plan for personal and professional life.
• Actionable Steps Forward: coaching on how to implement strategies learned during the retreat into daily life and work.
• Each team member creates a vision board for their personal and professional growth in the coming period.
• Yoga, meditation, etc.
• Art therapy
• Free time for relaxation.
• expressive writing or speaking sessions.
• Creative expression (painting, poetry, music).
• Relaxation zone.

2.

Team-Building Activities:

Leading interactive exercises designed to improve team dynamics, communication, and collaboration in a fun and engaging way, examples: (treasure hunt, puzzle Building, collaborative storytelling, paper plan challenge).

3.

Restorative Activity (Physical Therapy):

Providing therapeutic services and exercises designed to relieve stress, improve posture, enhance mindfulness, relaxation, and inner peace, and promote physical well-being. Including but not limited to:

4.

Recreational activities:

Organizing recreational activities such as a Movie Night to help participants unwind and enjoy a relaxed, communal experience. (movie topic to address welling issue/subject).

• After the retreat:

1. One-on-One Sessions, through offering private, confidential coaching or counseling sessions where participants can discuss personal challenges. Manage stress and receive guidance (2-3 sessions per participant, # of participant is 12).

Deliverables

1. Comprehensive Plan: A detailed plan for the well-being consultation as per the above the services, including a daily schedule of activities for all three days.
2. Budget & Costing: Preparing a complete budget breakdown, covering the costs of all activities as per listed below, and other relevant expenses. (excluding the retreat venue, accommodation, and all logistical cost, to be managed by Oxfam).
3. Facilitation: Ensuring smooth facilitation of all planned activities during the retreat, and after the retreat one-on-one sessions.
4. Report: A post-Wellbeing Consultation/ facilitation report summarizing the outcomes of the activities, participant feedback, and any recommendations for future initiatives.

Deliverables & TIMEFRAME

DELIVERABLE

Due Date

Submission of implementation plans and inception report

17th October, 2024

Design the training material and guide on different thematic areas

21st October, 2024

Conduct a pre assessment

22nd – 27th of October, 2024

Retreat delivery for three days

29th – 31st October, 2024

Conduct the One-on-One Sessions to the staff

3rd – 28th of November, 2024

Submission of retreat report

14th November, 2024

Submission of the final report

1st – 5th December, 2024

Total days of consultation is 12 days.

Required Qualifications

• Demonstrated experience in organizing well-being and team-building retreats.
• Expertise in life coaching, physical therapy, and holistic well-being practices.
• Strong organizational and communication skills.
• Proven experience in working with youth, with an ability to connect and engage with young participants.
• Positive attitude and energy, capable of fostering a supportive and uplifting environment.
• Ability to provide a detailed plan and manage all logistical aspects of the retreat.

Evaluation Criteria

Applications will be assessed according to the following criteria:

• Financial proposal 30%: reasonable budget for the proposed goals and activities and proper budget breakdown.
• Qualifications and competencies 20%: relevant experience of the consultant who will be conducting the assignment in Jordan.
• Technical proposal 50%: Completeness of the proposal including: the approach, the methodology, Timeline, expected output(s).