Medical Activity Manager At International Blue Crescent Relief and Development Foundation

MAIN PURPOSE

Defining, coordinating and monitoring the medical activities under his/her responsibility according to protocols, standards and procedures in order to ensure the delivery of quality medical care for patients and their communities as well as to improve the health condition of the target population

ACCOUNTABILITIES

• Coordinating, assessing and supervising the proper functioning of the medical activities (HIV, TB STIs, SGBV, etc.), according to protocols, standards and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions.
• Participating in the definition of annual planning and budget for the project and in the follow up of the programs / project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service
• Checking all administrative procedures related to patients’ follow-up (individual card filling, registers, paper exit, discharge, transfers …) are carried out correctly and according to the procedures.
• Ensuring an efficient pharmacy management and monitoring the rational use of them. In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating future needs. Preparing the medical orders needed to implement the medical activities under his/her responsibility, and identifying and reporting to the line manager, non-medical support needs (material, infrastructure, transport, etc.)
• Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves …). Participating in shifts and replaces a doctor, if necessary
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff under his/her responsibility in order to improve staff capabilities and to ensure both the sizing and the amount of knowledge required
• Participating in the monthly reports according to guidelines (i.e. SitReps, medical statistical reports, etc.).

SPECIFIC ACCOUNTABILITIES

• MAM position will cover health activities with partners in Afrin, Euphrates shield, and peace spring areas.
• With flexibility to move between the areas and possibly to have access to attended in Turkey for training, technical medical support etc..
• Supervise and coordinate the implementation of medical activities shared with the partners for the external activities (MCs, NCDs, PHCs, COVID19 activities);
• Ensure quality of medical care by ensuring diagnosis, treatment, follow-up cares are provided as per the provided standard guidelines and protocols;
• Review administrative documents related to patients’ management (individual health card filling, registers, NCDs files, referral forms…) and ensure they are filled as per procedures;
• Together with the MedCO, and PC identify training priorities, prepare training materials, monitor tools and training sessions for the medical teams;
• Coordinate with partner shared supported health facilities (collect weekly reports, conduct weekly monitoring visits, collect and review monthly donation request);
• Coordinate with the pharmacy team the monthly inventory, orders and extra orders and ensure all medical supplies are well received and stored;
• Conduct regular follow-up on IDPs movements in the area (new arrivals, returnees etc.) and identify their essential needs after a proper assessment when required;
• Monitor the general health situation, conduct service mapping of other health actors and of referral system in the area when required;
• Coordinate with the local health authorities, as well as the medical and non-medical organizations in the area to facilitate medical operations when required;
• Coordinate and monitor the daily working plan of the medical staff (roster, absent personnel, vacations, tracking leaves, DWs plans) in coordination with MedRef, PC and Admin.
• Collect and complete data forms (Praxis) and provide a regular analysis of the received medical data;
• Contribute to the weekly/ monthly reports (i.e. Sit Reps, medical statistical reports, etc.);
• Inform PC immediately of any problems that might impact activities in the area;
• Collaborate with the logistic team to ensure all logistic needs for the medical activities are available;
• Ensure good understanding that he/she will work with a team in a “remote management” set up, based in a neighboring country;
• Attend medical and non-medical meetings when required;
• Ensure all administrative procedures are shared and approved by the Project coordinator

REQUIREMENTS

Education : Medical doctor or paramedical degree. Desirable specialization or training in Tropical Medicine or related studies

Experience : Essential 2 year working experience related to the diploma/degree and previous experience in the field

Languages : English and Arabic (Turkish adventageus)

Knowledge : Computer literacy (word, excel and internet)

COMPETENCIES

• Strategic Vision L2
• Leadership L2
• People Management and Development L3
• Service Orientation L3
• Teamwork and Cooperation L4