Moderate the seminar aiming at the next project proposal development for the project “Promoting the Protection of Migrants in the Russian Federation

Consultancy consisting in moderating the seminar aiming at the next project proposal development for the project “Promoting the Protection of Migrants in the Russian Federation through Enhanced Regional Partnership” (2022-2025)

Position:

Consultancy consisting in moderating the seminar aiming at developing the project proposal and pluriannual project strategy for the project “Promoting the Protection of Migrants in the Russian Federation through Enhanced Regional Partnership” (2022-2025)

Duration

1*0 working days (1 working day = 8 effective working hours)*

Month of September 2021

3 working days of preparation of the seminar

6 working days of facilitation of the seminar

If On-site: 6 hours a day + 2 hours preparation of the room and material while being available to answer individual partners questions for 6 days in early September

If online : 4 hours a day (including a 15 minutes break) to be spread over 9 days in early September + 12 hours to support partners individually

1 working day of preparation of the final report

Mission

facilitation of the project preparation seminar involving all project partners of the transnational network of NGOs specialised in labour migrations Russia, Armenia, Kyrgyzstan and Uzbekistan

Location

The 6 days seminar expected to take place in Moscow – if the sanitary context allows it to take place on-site.

Submission deadline

18 August 2021

This Terms of Reference (TOR) are designed for the purpose of identifying a short-term Consultant hired to provide technical assistance to the project partners and Caritas France (SCCF) by facilitating the project proposal preparation seminar involving all project partners.

1. Current project description (Background):

The second phase of a regional project that was launched in July 2017 by five partner organizations working with migrant workers in Armenia and Kyrgyzstan as migrant-sending countries and in Russia as migrant-receiving country, with financial support from Secours Catholique – Caritas France, is now ending. In 2019, the five NGOs implementing the project in Armenia, Kyrgyzstan and Russia were joined by another partner organization in Uzbekistan. In this year of the project, a final study and a final evaluation on the impact of the project on improving the situation of migrants and their families were carried out to support the preparation of the next project phase.

The overall long-term goal of the project is promoting the realization of the rights of migrants in the Russian Federation in accordance with international treaties and conventions with a special focus on migrants from the Kyrgyz Republic, the Republic of Armenia and the Republic of Uzbekistan.

In order to ensure that the rights of migrants from the KR, RA and RU in the RF are implemented, the project works directly with migrants themselves, providing them with information on their rights and obligations, training them to defend their rights and providing legal assistance in cases where their rights are violated. The main objective of these activities is to encourage migrants to seek information about their rights and obligations in the host country before they leave, to strictly obey migration legislation upon arrival in the host country, and to protect their rights and those of other migrants in the host and sending countries. In the process, the most active migrants are identified for further involvement in the project and the activation of other migrants (Short-term Objective 1: Migrants and their family members actively protect their rights in the countries of destination and departure).

To reach out to migrants and assist them more effectively, the project strengthens the collaboration of all stakeholders at both local, national and cross-country level (Short-term Objective 2. Enhanced cooperation within the civil society, including organizations of migrants, state authorities, local governments, and international organizations in solving problems and ensuring the rights of migrants and their family members.

A brief description of the project can be found in Appendix 1 to these Terms of Reference.

2. Specific objectives of the mission and expected deliverables **

Thanks to the current project documentation, as well as preliminary assessment made by the project staff and the reports of the final study and final evaluation of the ongoing project, the consultant is expected to facilitate the seminar to take place in the first half of September 2021 in the course of which all six project partners of the transnational network of NGOs specialised in labour migrations Russia, Armenia, Kyrgyzstan and Uzbekistan will be expected to review the project’s:

o Theory of change (through a thorough collective discussion over the new project Main and specific objectives)

o Logframe (through a thorough collective discussion over results and activities, deliverables and indicators necessary to fulfil the objectives previously agreed upon)

o Workplan over the three years

o Budget necessary per project partners over the three years – disaggregated per project year. If necessary, this discussion over project budget could be considered through individual meetings with each project partners to avoid potential tensions.

o Monitoring and evaluation mechanisms and tools needed to ensure the appropriate implementation of the project.

The seminar will be moderated in Russian language.

The Consultant will be under the direct supervision of the SCCF Desk Armenia, Russia, Central Asia and is expected to report on any difficulties preventing the successful achievement of the mission (eg. Difficult communication with partners, lack of access to relevant information, issue regarding his/her contract terms, security concerns…)

The consultant will work in close cooperation with the Project coordinator, M&E expert, project partners and SCCF Desk Armenia, Russia, Central Asia.

3.Timeframe **

The assignment is to take place during the month of September 2021 and is expected to involve 10 working days (1 working day = 8 effective working hours)

Working days could be spread in the following manner:

Number of days

Modus operanti

Task

3 working days

Online

Preparation of the seminar and project strategy development involving discussion with project coordination staff, desk review

6 working days

On-site (possibly online)

Facilitation of the seminar in Russian language

· If On-site : 6 hours a day + 2 hours preparation of the room and material 2 hours preparation of the room and material while being available to answer individual partners questions for 6 days in early September

· If online : 4 hours a day (including a 15 minutes break) to be spread over 9 days in early September + 12 hours to support partners individually

1 working day

Online

Preparation of the final report

4.Expected deliverables to be submitted by the deadline

Deadline: 20.09.2021

Language

Deliverable

English

Final report detailing:

• Seminar program content and moderator impression over project partners involvement in the seminar
• Consultant impression over the overall project proposal structure (strength, weaknesses and further recommendations), the issues for folloCaritas France – Secours Catholiquew up that have not been discussed in depth and would require further attention. Other recommendations for the team who will be in charge of drafting the project proposal.
• Further needs identified with regards to partners individual and collective project proposal development capacity (collaboration between partners, capacity needs expressed or not expressed) and guidance about relevant topics to cover in the course of further trainings focussed on the capacity of project partners organisations.

5. Competences required

Prerequisites

• Only duly registered independent consultant or employee of a consulting firm may answer.
• Ability of the consultant to be in Moscow – Russia in the first half of September 2021 (precise dates to be determined)

Academic

• Degree in management of development projects (Project cycle management, financial management…) or human and social science.
• Excellent knowledge of Russian (written / oral / comprehension) and English is required

Experience

• A minimum of 5 years in humanitarian-development project management dealing project cycle management, survey, implementation, monitoring and reporting, and projects coordination.
• Demonstrated experiences in organizing and conducting training/workshop activities; ·
• Working experience on migration issues in Eastern Europe/CIS countries (projects, research, evaluation and others);
• Demonstrated experience in proposal writing and donor reporting.
• Proven ability to deal with multiple tasks in a courteous and service-oriented manner in a demanding working condition that often has short deadlines.

Skills

• Ability towards analytical and creative thinking for rapid solutions.
• Good facilitator with strong interpersonal and negotiations skills
• A team player with service oriented attitude
• Advanced user of software: Excel, Power Point, Word
• Strictly follow safety measures and code of conduct

6. Financial procedures:

The payment will be made as follows:

• 1st instalment — 30% (after signing the agreement); and
• Final Instalment — 70% (after submission of the agreed deliverable by the deadline set in section 4).

Note that all expenditures related to transportation, daily subsistence and other administrative expenditure will be reimbursed provided those expenditures are relevant to the mission achievement and duly justified.