Fixed-term | ASAP
ACTED
ACTED is a French humanitarian organization present in over 40 countries globally. ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising-spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions and advocacy.
ACTED Romania
With large presence in Ukraine for the past 7 years, ACTED is actively responding to the refugee crises in the region including in Romania. For our operations and implementation in Romania, we are currently recruiting a Logistics Officer.
We are looking for a dynamic, multi-tasking, flexible and result oriented colleague to join our quickly expanding team and implementation in Romania. The position gives an amazing opportunity to enter into the humanitarian aid field and gain the exposure to various tasks and responsibilities.
The position is based in Bucharest with potential short-term travel within Romania.
The position is initially on short-term contract with follow up long-term contract based on performance.
You will be in charge of
1. Procurement
a) Ensure that ACTED procurement guidelines are applied at all times;
b) Establish and maintain the national supplier database up-to-date
c) Supplier contracting and tracking of supplier performance.
d) Procurement planning with project teams
2. Stocks & deliveries
a) Ensure ACTED warehousing guidelines are applied at all times.
b) Follow-up deliveries under his/her responsibility based on contractual terms
c) Joint Delivery planning with project teams
d) Undertake regular Inventory
3. Fleet Management
a) Support vehicles allocations, purchase or rental based on program & transversal needs in country;
b) Support efficient monthly, weekly & daily planning & movements follow-up tools;
c) Ensure that ACTED fleet/fuel management guidelines are applied in the area at all times: logbooks, registration & maintenance sheets, etc
4. Asset, IT and Communications management
a) Support assets allocations, purchase or rental based on program & transversal needs in country;
b) Ensure that ACTED asset management guidelines are applied in the area at all times: registration cards, monthly asset follow-up, etc.
c) Ensure compliance with individual donor’s regulations pertaining to assets.
d) Support communication & IT needs & communication means allocations, purchase or rental accordingly based on program & transversal needs in country;
5. Security:
a) Track security situation and access restrictions in ACTED’s areas of intervention
b) Establish a movement security clearance and tracking process.
c) Contribute to ACTED country security plan development.
d) Liaison with relevant security services
6. Reporting and capacity building
a) Ensure monthly submission of all internal reporting requirements pertaining to procurement, stock, fleet, assets, IT and communications management.
b) Train ACTED staff and partner staff on all ACTED Logistics procedures – particularly procurement and stock/delivery management.
Expected skills and qualifications
- Degree in supply chain management or relevant fields.
- Fluency in English and Romanian is required;
- Minimum 3 (three) years of work experience in logistics roles preferably in international humanitarian/development organization;
- Strong experience/understanding of logistical processes, procedures and reporting of international donors is preferred;
- Solid understanding of supplier management and procurement processes is required;
- Excellent verbal and written communication skills;