Mission and objectives

WHO Country Office Kuwait inaugurated in June 2021 is mandated to support the Ministry of Health and other national institutions in meeting the targets of the Sustainable Development Goal 3 aiming to improve health and well-being for all at all ages. The CO is engaged in supporting country partners with technical assistance in specialized health topics in accordance with country support plans developed in partnership with the Ministry of Health. Additional areas of support include the implementation of capacity-building initiatives, multisectoral action plans, and the establishment of platforms to meet advocacy goals and forge dialogue around health issues of national priority with consideration to the UN guiding principles of inclusivity, equity, gender equality, respect, and dignity for all.

Context

*Only nationals of Kuwait are eligible to apply for this assignment

This assignment is part of UNV’s disability inclusion strategy. UNV seeks to 1) provide opportunities for persons with disabilities to serve as UN Volunteers 2) enable UN partners to expand diversity and inclusion of persons with disabilities in their workforce worldwide 3) build a talent pipeline of qualified professionals with disabilities who can contribute to the attainment of the Sustainable Development Goals (SDGs) at national and global levels, with focus on national capacity. The Host Office is in charge to fund and put necessary reasonable accommodation measures that may be required.

National UN Specialist Volunteers in Kuwait are entitled to:

– Monthly Volunteer Living Allowance (VLA) in the amount of KWD 799.41

– Entry Lumpsum USD 400

– Annual and learning leaves;

– Free Medical and life insurance; and

– Free access to different learning platforms.

For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service

Task description

Under the direct supervision of the Public Health Officer (PHO) and overall guidance of the WHO Representative (WR), the UN Volunteer will perform the following duties:

1. Review incoming correspondence and ensure routing to responsible officer, attaching background documents and highlighting areas requiring action; draft replies on general and administrative matters; ensure outgoing correspondence and reports conform to WHO standards; develop tracking tools to follow up target dates and deadlines.

2. Create and/or maintain filing systems and ensure updated information; obtain documents and information from in-house and external sources and perform information search as required.

3. Coordinate administrative preparation for meetings, seminars, workshops, ensuring all necessary documents and travel requests are sent to participants; Schedule meetings and prepare minutes.

4. Perform other related dutes as required or instructed, including providing support to other areas of work.

Eligibility criteria

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

3 years of experience in secretarial/finance/clerical/administrative work.

• Excellent oral and written skills in Arabic and English; excellent drafting, formulation, reporting skills;

• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

Area(s) of expertise

Administration, Business management

Languages

Arabic, Level: Working knowledge, Required English, Level: Working knowledge, Required

Required education level

Bachelor degree or equivalent in Business Administration or related field.

Competencies and values

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management