Niger – Administrateur Pays At COOPI – Cooperazione Internazionale

COOPI is looking for a Country Administrator in Niger

COOPI has been present in Niger since 2012 with a coordination office in Niamey , and field bases in Diffa, Agadez, Tahoua, Maradi and Tillabéry . Currently, COOPI works in the Diffa region in the sectors of protection, mental health, and education in emergency situations, in Niamey and Agadez in mixed migration with the management of transit huts and psychosocial support for refugees and migrants, in the Tillabéry and Tahoua regions with interventions in the field of nutrition/health and emergency education, in Maradi with a protection project. The main donors are ECHO, the European Union, Swiss Cooperation, FHRAOC, Italian Cooperation (AICS), USAID/BHA, SRF and United Nations agencies (UNHCR, UNICEF, IOM) .

Job Objective

The Country Administrator:

is responsible for the correct administrative/financial management and the sustainability of the country coordination, and the area coordinations, by preparing the coordination budgets and controlling the drafting of the project budgets;
takes care of the control of balance sheets and the correct arrangement of financial reports in compliance with COOPI and donor procedures;
is responsible for the headquarters for the accuracy and completeness of the information.

Responsibilities

Budget planning and control

Prepare, in collaboration with the Head of Mission and periodically check the progress of the budget relating to the costs of general coordination and any area coordinations present in the country;
Check the sustainability of the coordinations and bases under the responsibility of the mission manager and verify the correct allocation/distribution of fixed costs on the projects.

Economic and logistical control

Oversee new project budgets in line with planning and sustainability of country/Milan headquarters coordination;
In collaboration with the project managers, any area administrators and the Head of Mission, periodically identify the economic and financial commitments for the implementation of project activities;
Administrative management of projects for which the coordination is in charge;
In collaboration with the project managers and/or coordination administrators and country/area coordinators, check the economic and financial management of the projects monthly : balance sheet status, expenditure forecasts, financial forecasts for carrying out activities;
Provide advisory support to project managers and project and coordination administrators and monitor the correct application of COOPI and donor administrative procedures;
Verify the sustainability and correct management of COOPI property assets in collaboration with the country logistics function;
Verify the correct application of the organization’s procedures relating to the purchase of goods and their management;

Financial management

Supervise and control liquidity management (cash and bank) and the sending of funds to projects according to requests;
Supervise funding from donors for the implementation of projects (anticipations and subsidies) by updating the information that must be sent to the central office;
In agreement with the Head of Mission, take action to ensure that deadlines for receiving funding are met;
In agreement with the desk and the Area Administrator of the central headquarters, in addition to the Head of Mission proposing the priorities for the schedule of the presentation of financial reports;
Ensure the correct management and control of the General Coordination and Bases fund;
With the Head of Mission, be responsible for signing on the organization’s current accounts;

Reports and audits

Finalize and control interim and final financial reports to be presented to donors, before transmitting them to the central office;
Be responsible for the accuracy of reporting and ensure the correct archiving of data from all projects managed in the country;
Be responsible for the preparation and execution of audits conducted in the country and for sending to the central headquarters the documents relating to the projects which must follow an audit in Italy;
Be responsible for preparing the annual audit, if one is planned in the country;
Ensure the correct administrative functioning and coordination of the different bases present in the country, also carrying out on-site verification missions;

HR management

Manage and supervise local administrators/accountants working at the Coordination;
Provide training to base administrators/area coordination under the responsibility of country coordination and all expatriate staff involved in the administrative process and periodically monitor the work carried out;
Assist the Head of Mission with standards for local staff management and ensure proper maintenance of personnel administration documentation;
Supervise and control the work of the human resources office for both national and expatriate staff;
Be responsible for the evaluation of administrative staff;

Others

Produce and periodically transmit the information and data requested by the Milan headquarters, respecting the deadlines set;
&Ensure the correct archiving of the country’s administrative documentation (central and peripheral level) in compliance with the organization’s procedures;
In collaboration with the country coordination, take care of relations and bureaucratic procedures with the public and administrative bodies of the country and with the administrative and financial offices of the decentralized delegations of institutional donors.

Candidate profile

Essential

Preferably Bachelor’s degree or Diploma in Economic disciplines ;
Certified experience of at least 5 years , in the economic-financial sector, administrative coordination in international cooperation organizations;
Good knowledge of the procedures of the following donors: EU, FH, Unicef, IOM, ECHO, WFP, AICS, UNHCR, BHA, WFP; ;
Good knowledge of the French language ;
Good knowledge of the English language ;
Excellent Office knowledge;
Excellent organizational skills;
Ability to work in a team and achieve goals;
Ability to build positive relationships with colleagues;
Ability to work in a multicultural environment, under pressure and in difficult security contexts;
Ability to be involved beyond the assigned task;
Motivation to work in a non-governmental organization while respecting its principles and values;

Desirable

Work experience in African countries;
Previous experience with COOPI and knowledge of its procedures;

COOPI reserves the right to close a recruitment before the deadline of the announcement. Please note that only pre-selected candidates will be contacted. Interviews will take place continuously and the position will be closed as soon as it is filled, thank you for your understanding.

COOPI Cooperazione Internazionale is an Italian secular and independent humanitarian organization that fights against all forms of poverty to improve the world. Founded in 1965, COOPI is today present in 33 countries in Africa, Latin America, the Caribbean and the Middle East, with emergency and development projects carried out by expatriate staff – on average over 270 people per year – and national staff. The main institutional donors are the European Union – ECHO and INTPA – USAID, UN agencies, the Italian government, local authorities and other European governments.