Office Manager – Yemen At Ark Group

ABOUT ARK:

ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity, and hope for the future.

We believe that resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

PURPOSE OF POSITION:

The primary role of the Office Manager is to provide administrative and financial support services to the Aden office. With a technical reporting line to the Corporate Services Department, the Office Manager is integral in ensuring adherence to ARK and donor policies and procedures.

KEY RESPONSIBILITIES:

Office Administration

• Oversee the registration and set-up of ARK’s Aden office.
• Lead of local law and compliance enquiries.
• Source local service providers in legal, insurance and accounting.
• Oversee office lease agreement and mandatory insurances such as public liability, workmen compensation and fire and perils.
• Support HR with compliance with local labour law, including acquiring work permits for expats and registering local staff.
• Manage the efficient functioning of the Aden office by maintaining office services such as water, electricity, AC and internet.
• Keep track and replenish monthly supplies of expendable materials such as stationery and cleaning materials.
• Ensure office inventory is up to date and asset disposal procedures are adhered to.

Finance Administration

• Oversee local bank account applications and managing relationship with local bank(s).
• Oversee national staff payroll.
• Check and verify supporting documentation for local financial transactions.
• Record financial transactions to accounting software.
• Ensure all project-related transactions entered into the accounting system are accurate and documented correctly.
• Organise and file all financial records as per ARK filing policy.
• Safeguard the office cash box and make all cash disbursements, reconciliation and forecasts.
• Organize local tax and social security declarations in accordance with local legislation.
• Other administrative & financial duties as needed.

SKILLS, KNOWLEDGE AND EXPERIENCE:

Essential

• Familiarity with labour law and legislation related to company registration.
• Experience in dealing with local banks in a commercial setting.
• 3+ years of hands-on office administration and bookkeeping experience.
• Knowledge of generally accepted accounting principles
• Excellent Excel and Word skills.
• Solid knowledge and understanding of competitive procurement procedures.
• Attention to detail, able to work independently and under tight deadlines.
• Effective communicator, active learner and team player.
• Fluent in both written and spoken English and Arabic.

Desirable

• Degree in the field of Finance, Business Management or Procurement.
• A minimum of 3 years of experience in a similar role.

MORE ABOUT OUR COMPANY:

What Makes Us Different

We pride ourselves on being the first people able to access and operate in challenging fragile and conflict-affected environments. We are expeditionary by design and our systems and structures enable flexible and agile responses while ensuring safe, effective and compliant delivery.

Working with and through teams drawn from the communities in which we operate enables us to deliver impactful interventions built on intimate local understanding. In collaboration with our global network of international and local experts, we integrate nuanced understanding of the challenges we aim to solve with best practice and field-leading innovation to deliver programming that meets short-term stabilisation objectives and builds the evidence base and knowledge needed to lay the groundwork for long-term peacebuilding and development programming.

What We Do

We enjoy sectoral experience in civil society development, good governance, protection and human rights, refugees and migration, stabilisation, gender, security and justice, as well as cross-cutting experience in programme design and learning, organisational development and management, research and analysis, needs assessments, monitoring and evaluation, communications and capacity building.

Our People

Today, our team covers a diverse range of professional backgrounds; from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organisations, journalism and the private sector.

They bring sectoral expertise in civil society development, good governance, protection and human rights, refugees and migration, gender and security and justice, as well as practical experience in programme design and learning, organisational development and management, research and analysis, needs assessments, monitoring and evaluation, communications and capacity building. The multi-disciplinary and multi-national nature of our team means the research we undertake and the programmes we deliver are grounded in empirical need and deliver measurable and sustainable impact.

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the centre of its development and stabilisation work and is thus committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related-personnel are expected to share this commitment, and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.