Oficial Contable Y Tesorería – Amazonas At Handicap International – Humanity & Inclusion

The Accounting and Treasury Officer is responsible for the regular maintenance of accounting accounts, closing of accounts, monitoring of accounts payable and receivable, identification of fixed assets, filing of supporting documents and compliance with standards. of the organization and the regulatory framework of the country.

He is responsible for regular accounting of one or more cash drawers, maintaining the imprest book, verifying supporting documents, preparing payments and complying with the organization’s standards and the country’s regulatory framework.

The selected service provider must safeguard and maintain confidentiality all the information to which it has access in the development of its contract, guaranteeing the protection of data established by HI, the implementing partners and the donor(s). s) of the project. Likewise, you are committed to mandatory compliance with the institutional Safeguard and Protection policies. The organization applies a zero-tolerance policy towards exploitation, sexual abuse and mistreatment, in all its forms, of women, children and all other vulnerable people.

SPECIFIC OBJECTIVE AND TASKS

Mission 1: Strategy and Direction.

• Supervises and informs his/her line manager and functional manager about cash-related accounting risks of which he/she is aware and contributes to their mitigation.
• Helps identify accounting and legal risks to HI within your area of ​​responsibility.
• Participates in strengthening the skills of partners in the financial and cash management area.

Mission 2: Standards and Expertise

• Deploys all HI financial policies, processes and tools within their area of ​​responsibility.
• Ensures HI’s legal obligations are met and produces required financial documents.
• Reports any changes in regulations, case law or the practices of other financial stakeholders of which you become aware.
• Complies with the General Data Protection Regulation (GDPR).
• Implements and complies with the procedure for filing financial documents and publishes and updates financial documents in dedicated workspaces.
• Contributes to internal control within area of ​​responsibility and applies identified corrective actions.

Mission3: Operational Execution

Responsibility 1: Regular maintenance of Accounting

• Performs daily entries in the Accounting Information System (IS) (and in the country IF necessary), ensuring that entry descriptions are accurate and consistent with accounting assignments and that all required fields are completed, in accordance with the HI chart of accounts (and the country’s chart of accounts, if necessary).
• Receive supporting documents and translate essential elements into one of HI’s working languages ​​(French or English).
• Formalizes requests to create or close account journals in the accounting SI.
• Prepare all documents for monthly and annual account closing.
• Create Immo sheets (fixed assets) in the accounting SI and send the identification number of the fixed assets to Logistics for registration in the Equipment Monitoring Chart.
• Request exemption from Value Added Tax (VAT) and prepare the declarations (if applicable).
• Prepare any supporting documents requested by internal or external auditors.
• It may be necessary to temporarily replace a member of the accounting/finance team.

Responsibility 2: Filing accounting documents

• Produces proof of accounting documents.
• Ensures readability and regular scanning of supporting documents.
• Monthly, it archives scanned documents on a server and paper documents in a place that guarantees their physical integrity.
• Sending supporting documents in digital and physical form to the central office (Caracas) on a regular basis, within 15 days following the end of the month.

Responsibility 3: Make Payments and Pay Advances

• Produces proof of accounting documents.
• Enters and disburses money from the cash registers for which he is responsible and records the movements in a cash book.
• Pays advances, records them in an advance book and clears them.
• Periodically checks cash balances against cash book and imprest book.
• Monitors the availability of cash in the tills and alerts the Treasurer if there is a risk of not covering expenses during a certain period. Prepare an expense projection verified and approved by the Project Manager(s).
• Prepares checks and wire transfer orders, presents them to bank signatories and retains a copy.
• Monitors the number of checkbooks available and orders new ones as needed.
• Adheres to security and custody procedures and alerts supervisor in the event of an incident.

Responsibility 4: Ensures the Quality and Availability of Supporting Documents.

• Verifies the admissibility of supporting documents against HI and country regulations, records them in the Accounting Information System (IS) and archives them.
• Supervises advances and their supports.
• Prepares supporting documents requested by internal or external auditors.

Responsibility 5: Member Accounting Management

• Review the documentation sent by partners such as justification of expenses and make the necessary corrections.
• Provide feedback to the Administrative and Financial Manager about the disagreements found and the aspects to improve by the partner.

Mission 4: Profession Facilitation

• Contributes to facilitating the development of the profession in its area of ​​responsibility.

Mission 5: Preparedness and response to emergency situations

• Contributes to the program’s emergency preparedness actions and, during an emergency response, adapts its work practices to help facilitate an effective humanitarian response by HI

(*) The responsibilities of a job can cover several fields: MANAGEMENT / STRATEGY AND SUPERVISION / STANDARDS AND EXPERIENCE / OPERATIONAL IMPLEMENTATION – use these fields only if they are relevant to the job being described.