Mission and objectives

The United Nations Population Fund (UNFPA) delivers a world where every pregnancy is wanted, every birth is safe, and every young person’s potential is fulfilled. UNFPA’s office in Malaysia is compiled by a diverse, dynamic and talented workforce accompanying Malaysia in its socio-economic development as its reference partner of choice with the overall commitment to advance equity, accountability and quality in all spheres of decision-making, affecting the lives and potential of the Malaysian population, with women, youth, and the elderly as our main actors and beneficiaries of our interventions. UNFPA’s programmatic mission is to engage in responsible and high-quality policy platforms for populations to fulfill their potential and possibilities in a fast-changing middle-income context. UNFPA provides a work environment that reflects the values of gender equality, team work, embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women and men equally. UNFPA promotes equal opportunities for all.

Context

The UN Volunteer will support the effective management of UNFPA Operational and Finance activities in the areas of population and development, reproductive health and gender. You will demonstrate a client-oriented, results-focused approach to interpreting UNFPA rules, procedures and guidelines in relation to HR, procurement, administration and finance, while providing support to the Country Office (CO) and UNFPA-supported projects / initiatives. You will support to program / project staff to maximize the impact in delivering UNFPA’s programs / projects.

Task description

Under the direct supervision of the Programme Associate, the UNV will undertake the following tasks:

1. Financial Management:

• Ensure adherence to UNFPA financial rules and propose procedures for internal control improvements.

• Assist in managing the CO budget, including formulation, controlling allotments, monitoring expenditures, and preparing revisions as necessary.

• Support the monitoring of program financial performance, providing relevant financial information and analysis.

• Identify potential over/under expenditure issues and propose remedial actions.

2. HR Coordination:

• Coordinate the recruitment and selection process, applying best practices in HR.

• Advise managers and project personnel on contracting options.

• Implement and maintain HR policies and procedures.

3. Procurement Operations:

• Coordinate procurement operations for office and project equipment, sup-plies, and services.

• Ensure transparency, cost-effectiveness, and environmental friendliness in procurement.

• Maintain up-to-date inventory and records.

4. Administrative Oversight:

• Review materials related to common services, premises, cost recovery, privileges and immunities, entitlement and salary surveys, security, etc.

• Oversee the management of UNFPA assets and facilities.

5. Logistical Support:

• Support operational aspects of program/project inputs and related events to facilitate program/project delivery.

• Support travel arrangements and logistical support for project-related activities.

6. System Implementation:

• Implement corporate systems and applications supporting finance, HR management, and CO operations.

• Develop procedures for the effective management of UNFPA resources using these systems.

7. General Support:

• Perform any other duties as required by UNFPA leadership.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day);

• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;

• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;

• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;

• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Age

18 – 26

Nationality

Candidate must be a national or legal resident of the country of assignment.

Required experience

1 years of experience in Finance, Administration or any other relevant field. Minimum of 0-1 years’ work experience preferably in Previous experience as a volunteer and/or experience with Financial or Administrative task at university level. Experience (up to 2 years) in Microsoft application – especially with Excel formula and Word Doc, (i.e. studies, volunteer work, internship) would be highly regarded;

Area(s) of expertise

Economics and finance, Administration, Human resources

Driving license

Languages

English, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in Finance, Administration or currently studying in relevant field.

Competencies and values

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

• Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.

• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priori-ties and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;

• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse back-grounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;

• Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary;

• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

As volunteering with UNV requires full-time commitment, volunteers are entitled to certain benefits for this role as below:

???? Monthly Volunteer Living Allowance (VLA): MYR 3348.66

???? USD 400 entry lump sum, one-time payment.

???? Medical and life insurance: Cigna Private Insurance

???? Annual leave: 30 days

???? Certified sick leave: 30 days per year

???? Uncertified sick leave: 7 days per year

???? Learning leave: 10 days per year