More Information
- Experience 2-5
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) is the humanitarian organization that saves and changes lives, providing food assistance in emergencies and working with communities to improve nutrition and build resilience.
For its efforts to combat hunger, its contribution to improving peace conditions in conflict-affected areas and acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
WFP has been present in Ecuador since 1964, as an innovative partner that supports government policies to promote food and nutritional security, gender equality and food sovereignty, directing its actions to support the most vulnerable populations.
WFP’s Country Strategic Plan 2023-2027 focuses on ensuring access to food before, during and immediately after emergencies, disasters and protracted crises; ending malnutrition, especially chronic child malnutrition; achieving food security and advancing towards the consolidation of sustainable, equitable and inclusive food systems, while improving resilience to the effects of climate change; and providing services that support the operations of government institutions and humanitarian partners (More information at https://es.wfp.org/paises/ecuador ).
PURPOSE OF THE POSITION
The position holder will carry out standard operational support processes in the area of Procurement, in order to facilitate the efficient delivery of services.
MAIN RESPONSIBILITIES (indicative and non-exhaustive list)
1. Gather information clearly intended to serve as a basis for the drafting of documents and the preparation of reports by other staff members.
2. Respond to queries and forward them, where appropriate, to higher levels, in order to provide timely and correct service to internal customers.
3. Provide support for the processing and management of routine administrative tasks in the procurement area, to contribute to the effective and timely management of resources.
4. Provide standard document review and correction services to assist in the production of accurate documentation.
5. Maintain established standard files to ensure that information is accurate and readily available for the function in question.
6. Detect simple data discrepancies, such as missing information, and report them to senior staff to help clients perform their jobs.
7. Ensure data integrity to facilitate the availability of accurate information in institutional systems.
8. Provide guidance on routine methods and practices of operational support to less experienced colleagues to ensure that services are delivered consistently and in accordance with established requirements.
9. Work with a wide variety of people, gathering feedback where appropriate, to assist in providing operational support to staff.
OTHER POSITION REQUIREMENTS
1. Identify suppliers according to requirements and support them in registering in the WFP internal system. Supplier database management.
2. Print, photocopy, scan and archive the backup of the purchasing process files.
3. Prepare and review tender documents in accordance with the type of tender that applies. Use the tender portal and provide training to suppliers on how to use the platform and on the regulations to be considered when preparing their offers.
4. Organize purchasing panels or committees for minimum amounts and prepare all bidding documentation (minutes, matrices and contractual documents).
5. Use the tender portal and ERP to register purchase orders.
6. Monitor the validity of contracts and provide support with quotes and market studies.
7. Perform any other required activities.
MINIMUM STANDARD QUALIFICATIONS AND EXPERIENCE REQUIRED
Training: Completion of secondary education. Some training in the related field will be valued.
Experience: Minimum of four years of professional experience with increasing responsibilities in the relevant operational area.
Knowledge • Competence in the use of office equipment and computer packages and skills , such as Microsoft Word, Excel and other tools.
. Knowledge of daily tasks and work methods in order to complete processes with minimal supervision.
. Tact and courtesy to exchange information with a wide variety of people.
. Ability to detect data discrepancies and resolve issues requiring attention.
. Ability to provide basic on-the-job guidance or training to junior staff.
Languages: Fluent in Spanish. Intermediate level of English (desirable).
DESIRED EXPERIENCE TO PERFORM THIS POSITION
Familiarity with procurement or supplier management processes.
. Management of purchasing management systems or ERP (SAP).
. Attention to detail and organizational skills.
. Ability to work in a team and under pressure.
TERMS AND CONDITIONS
Position: Operational Support Assistant (Acquisitions)
Unit: Supply Chain
Contract Type: SC-4 Service Contract
Workplace: Quito, Ecuador
Contract Duration: 12 months with possibility of extension.
The position is open to Ecuadorian citizens and foreigners with a work permit in Ecuador.
The World Food Programme is committed to equal opportunities and achieving diversity in its workforce in terms of gender, ethnicity and culture. We value inclusion and encourage women, people from minority groups and people with disabilities to be part of our organization.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
- We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
- Once your profile is completed, please apply, and submit your application.
- Please make sure you upload your professional CV in the English language
- Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
- Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
- Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
- Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How to apply
Link to Apply: