Operations management assistant for the institutional development department (F/M) – Saint-Denis At Doctors of the World

Do you want to work in a meaningful profession and join an activist association? Join us ! When you work at Médecins du Monde, you know why you get up in the morning: great causes to defend, a friendly professional environment, a work/life balance and also great prospects for advancement! The wide variety of our projects opens up numerous opportunities for internal mobility with access to individual and group training, to support each person’s professional journey.

You know us without knowing us: Médecins du Monde is a militant medical association of international solidarity present in nearly 30 countries and 15 regions in France. For more than 40 years, we have been committed to caring for the most vulnerable populations and to reporting on the obstacles encountered in accessing care. You’re not a doctor? Don’t panic, 75% of employees occupy non-medical positions.

We have almost 500 employees under French law but also 1,400 employees on the ground internationally and more than 1,500 volunteers in France. Citizen engagement and volunteering are at the heart of our associative model. At Médecins du Monde, volunteers and employees have a common commitment: solidarity. We invite you to embody this value by working alongside us!

Attached to the international operations department, the institutional development department’s mandate is to provide support to operations (headquarters and land) in the acquisition (fundraising) and management (compliance) of financing from public donors, i.e. from 50 to 55 million euros per year.

JOB DESCRIPTION :

Under the direct supervision of the head of the institutional development department, your mission is to monitor and update the tools for capitalizing on experiences with donors, to provide support for the management of certain administrative or technical files, and analyze and synthesize related information.

Your main responsibilities are:

Management (compliance)

Regularly update the reference donor database
Respond to requests from department colleagues
Regularly update service capitalization documents
Archive lessor contractual documents
Guarantee the organization’s compliance with donor communication and visibility requirements
Check, complete, modify the wording of the administrative parts of the financing application files
Participate in the management of the teams responsible for support (headquarters) and those responsible for grants (field)
Support the service in the technical support provided to the headquarters and field operational teams when submitting proposals

Training (helpdesk)

Support the service in briefings for field and headquarters staff
Develop and distribute service communication documents
Support the service in updating donor rules and the “documentary base” of donor responses
Ensure the service interface with the Eurasia hub

Acquisition (fundraising)

Support the department in seeking funding and responding to calls for projects
Distribute fundraising tools to field teams

Implementation of the SAP ERP (donor contracts part)

Ensure jointly with the department manager the effective participation of the department in the implementation of the ERP, particularly during the “acceptance” phase from April to July 2024 and during the “pilot” thereafter
Manage the transfer of activities from the DDI database to the SAP tool

CONDITIONS OF EMPLOYMENT:

Status: Employee
Fixed-term contract / 9.5 months
Full time
Position to be filled from April 2, 2024
Gross monthly salary of 2,991 euros
13th month equivalent paid in 2 installments – from 6 months of actual work seniority
Mutual (60% participation of MdM and 40% of the employee)
22.5 RTT / year
5 weeks of paid vacation / year
Restaurant vouchers worth 9.00 euros (60% contribution from MdM)
Public transport ticket reimbursement at 50%
Teleworking agreement subject to eligibility of your position: 110 days of teleworking per year (i.e. on average 2.5 days of teleworking per week) with the obligation to work face-to-face at least 5 days per month
Oral communication face-to-face or by telephone
Working on screen / in open space
Sitting posture
Médecins du Monde promotes the training and internal mobility of its actors and actresses.

Find the conditions and benefits for our positions in France: https://bit.ly/3x5MezL

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REQUIRED PROFILE :