Operations Manager (Finance, Administration and Logistics) At Malteser

Malteser International (MI), the worldwide relief agency of the Order of Malta for humanitarian aid, works in more than 25 countries in Africa, Asia and the Americas for people in need, regardless of their religion, origin or political affiliation. Malteser International Americas has been operational in the USA, Latin America & the Caribbean since 2014 and is currently implementing projects in the fields of Health, Relief, Reconstruction & Rehabilitation; Water, Sanitation & Hygiene (WASH), Sustainable Livelihoods, Disaster Risk Reduction and Climate Change Adaption in Colombia, Haiti, Peru, Mexico and the USA. Since 2018, Malteser International Americas has expanded its medical aid activities in Colombia as a response to the increasing influx of refugees from crisis-ridden Venezuela.

In order to support our team and national implementing partners in Riohacha, Colombia, Malteser International Americas is looking for an experienced

Operations Manager (Finance, Administration and Logistics)

In the framework in of a Bureau of Population, Refugees, and Migration (BPRM) funded project, the Operations Manager (Finance, Administration and Logistics) is responsible for the management and coordination of all main program support functions including general administration, finance, human resources, and logistics in Colombia. With line management responsibility for staff involved in support roles he/she oversees and further develops the financial, logistical, administrative and security set-up and management of our operation, ensuring compliance with Malteser International and donor procedures, standards as well as rules & regulations. The Operations Manager (Finance, Administration and Logistics) shall strengthen the operational capacities and train & build capacity of the national support team and its implementing partners to improve efficiency, quality, and compliance.

Responsibilities:**

· Oversee the financial management including timely accounting and ensure compliance with the financial and administrative requirements of Malteser International and its donors (especially BPRM/USAID), including budgeting and financial reporting

· Train and build capacities of national staff to ensure compliance with MI and donor guidelines

· Oversee procurement procedures, as well as fleet, asset, and stock management, with particular focus on medical stock management

· Review internal controls and audits and ensure that findings and recommendations are addressed

· Oversee human resource management including compliance with national staff policies, procedures, and guidelines

· Review safety and security plans and protocols and update/ improve the existing mechanisms and tools

· Supervision of national implementing partners´ compliance of BPRM and Malteser International policies and guidelines regarding Finance, Administration and Logistics, including regular visits

Qualifications:**

· At least 2 years post qualification experience in financial, logistics, human resources, office management and administrative and safety and security management

· In depth knowledge of financial control systems, accounting, budget planning and financial reporting in humanitarian aid projects, as well as logistics, supply chain and stock management

· Good training/capacity building and management skills

· Strong initiative and leadership skills as well as good organisational skills, flexibility, diplomatic and negotiation skills

· Fully computer literate (Microsoft Office, accounting software), ability to implement new software packages in field locations

· Experience in administrative standards and requirements of donors (USAID/BPRM, UN, and/or German government) would be considered an asset

· Excellent written and spoken Spanish and English, French is an asset

Conditions:

· Start Date: October 2021

· Duty Station: Riohacha, Colombia

· Duration of contract: 12 months with perspective of extension

· Salary according to qualification and experience, health insurance support, 20 paid leave days per year