Operations Officer At Adeso

Organization

Adeso: African Development Solutions:www.adesoafrica.org

Position Title: Operations Officer, Somalia

Reporting to: Program Manager / Head of Office

Working With: Operations, Programs, and Finance Teams

Duty Station: Badhan

Duration: Twelve (12) Months

Starting Date: ASAP

ORGANIZATIONAL CONTEXT

Adeso is a vibrant African-based development and humanitarian organization. At Adeso, we work with African communities that are on the path toward realizing their full potential by working alongside these communities to create environments in which Africans can thrive. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy. For the past 30 years, we have strengthened rural livelihoods through environmental awareness, training, technology transfer, and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. After working across the Horn of Africa for the last 30 years, Adeso currently has community based programs in Somalia.

In addition to working directly with communities, Adeso has proven itself to be one of the foremost leaders in the ongoing global effort to decolonize the humanitarian and development aid system. Adeso currently leads coalitions working with civil society leaders, funders, INGOs and aid agencies to re-imagine aid to shift power, resources, and decision making toward communities where they will ultimately be the most effective, enduring and transformative. Adeso is a great place to work that is currently experiencing managed rapid growth. We have great benefits, a great team, and we pride ourselves on our opportunities for personal growth and development.

POSITION SUMMARY

The Operations Officer will provide logistical support and security advice to Adeso operations in Puntland State and on a needs basis, to other areas where Adeso is operating. This is a field based position directly managed by the Head of Office in Somalia. The Operations Officer will be a full-time personnel member at Adeso.

SPECIFIC ROLES AND RESPONSIBILITIES

Logistics and Procurement

• Procure program support items in a timely manner ensuring that Adeso procurement procedures are followed and account for procured items in coordination with Finance and Operations Departments;
• Manage and update monthly inventory and stock list in Adeso offices, warehouses and program sites;
• Coordinate with the landlord of Adeso rented premises to ensure that properties are well maintained and that leasing documents are in order;
• Coordinate with other staff members to ensure the offices, warehouses and field sites are adequately equipped and supplied;
• Support the programs with the required logistic information (costs, availability of products, etc.);
• Provide operational and policy support for Adeso subsidiaries;
• Manage vehicles and drivers according to contractual agreements;
• Organize the transportation of goods and persons as required;
• Organize Adeso program and operations files and keep them updated as needed;
• Inform staff about the security situation in the area, coordinate with local authorities and other agencies on security related issues and provide appropriate advice to the staff and management team;
• Maintain the guards and drivers schedule for the office and field related trips;
• Understand and adhere to Adeso administration, finance, procurement, safety and security management policies and procedures;
• Be responsible for all office assets and keep a detailed asset registry;
• Ensuring that office running bills are paid on time.
• Any other duties as assigned.

Security

• Act as the security focal point for Adeso in Somalia;
• Provide regular security briefings and updates and ensure that all staff adhere to security policies and procedures;
• Conduct regular security and risk assessments for all operational areas;
• Supervise all security guards’ performance in the Somalia offices;
• Ensure that field communications needs are met and that staff are trained on the use of radios and other communication equipment as necessary;
• Liaise with local authority security agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in Puntland or any other regions;
• Regularly conducting field visits to assess the field sites complying with safety and security.
• Providing regular security updates and advice to new staff and visitor.
• Any other duties as may be assigned by the Head of Office and Logistics Coordinator.

SKILLS AND QUALIFICATIONS

Essential

• Diploma in Supply Chain Management or its equivalent in relevant field.
• Minimum three (3) years’ experience in similar role.
• Experience in handling operations in business enterprises.
• Proficiency in MS Word, MS Excel and email communications is a must.
• Technical IT skills, such as networking and problem solving is an advantage.
• Excellent people management skills and good communicator.
• Highly organized and self-motivated.
• Ability to work under high pressure and prioritize tasks.
• High standard of written and spoken English and Somali a must.
• Ability to manage multiple tasks simultaneously, flexibility and willingness to assume unanticipated assignments.
• Willingness to travel to project activity sites whenever required.

Desirable:

• Excellent attention to detail, organizational skills; maturity and ability to work in a fast paced environment.
• Strong written and spoken communication skills in English
• Ability to work independently and within a team.
• Knowledge of donor regulations an added advantage.
• Knowledge of the local language spoken is necessary.
• Organized and an easy learner