Main purpose of the role
The operations officer as a member of the secretariat team is responsible for supporting the assigned region by providing administrative, financial and logistical services to enable the efficient operation of the region.
Position in the organisation
● Responsible to the regional lead
● Part of the Secretariat team and active participant in cross-team working groups
● Works in close collaboration with GNDR secretariat staff, members and project partners
● Close collaboration with the staff in the region, and membership engagement officer, finance business partner, financial accountant and hr business partner.
Overall scope of the role
● Administrative support to the region
● Financial management ● Support donor financial reporting
● Travel arrangements
● Organising conferences and events
Specific responsibilities
Administrative support for the region
● Be the first point of contact for general enquiries from members in the region
● Ensure the GNDR membership database for the region is maintained, up to date and accurate, and is used in line with the data protection policy
● Provide administrative support for the processing of applications for membership from organisations and individuals in the region
● Provide administrative support for regional and global communication with members
● Provide administrative support to the regional lead to coordinate the activities of the region
● Oversee the general administration of the region, including liaising with any hosting members
● Assist the GNDR team administrator in providing IT support to regional staff ● Oversee the management and filing of documentation for the region, both physical and online ● Assist the regional lead with compliance to local legal requirements of any GNDR offices in the region as required.
Financial Management
● Assist the regional lead in the development and management of the regional budgets, including regional and global projects
● Oversee financial record keeping for the region
● Ensure supporting documentation for transactions, both paid for directly and via project partners, meets the requirements of donor regulations and audit
● Process approved expenses and make payments to in regions suppliers ● Prepare and submit, after approval, monthly expense reports to the finance business partner ● Ensure sufficient cash flow for operating the regional office.
Support donor financial reporting
● Support the preparation of donor project budgets, and interim and final reports ● Liaise with donor project partners in the region to ensure timely and accurate submission of financial reports.
Organising conferences and events
● Assist in the organisation of internal and external meetings for the region
● Assist in the organisation and coordination of major events, conferences, webinars and seminars eg regional advisory group meetings, regional workshops, as required
● Support regional staff members with travel logistics requirements to participate in GNDR workshops/events at global, regional, and national levels, including arranging flights and accommodation
● Support staff from other regions with travel arrangements to the region including arranging visa invitation letters and other immigration requirements.
For full job description please see enclosed link : JD Operations Officer West Africa (gndr.org)
How to apply
To apply for this position all applicants should send a brief cover letter and CV to jobs@gndr.org with the subject line referencing the role title and region you are applying for.
Due to the high number of applicants we may not able to respond to all applicants and if they do not here from us by April 28 2023 they should consider their application not successful
As an international charity, GNDR strives to be inclusive in all its activities, and encourages applicants of black, Asian and ethnic minority backgrounds for all roles.