Partnership and Donor Liaison Specialist At Healthcare Foundation Organization

(International staff only)

JOB VACANCY ANNOUNCEMENT

VA/HFO/SSHF/060/2022

Job title:

Partnership and Donor Liaison Specialist (1 position)

Reporting to

Programs Director (PD)

Department:

Program department

Hours:

40 hours per week

Duty station:

1. Juba, South Sudan Juba with 70% present
2. Khartoum, Sudan with 30% present

Opening date

December 20, 2022

Closing date

January 10th, 2023

Starting date

ASAP

BACKGROUND

About Healthcare Foundation Organization (HFO) was founded in 2015 in South Sudan over 7 years ago and has built a long-term, local presence in Equatoria Region (Central Equatorial State, Upper Nile Region (Jonglei State, Fangak, and Canal/Pigi Counties), Unity State, Rubkona, Guit, and Leer Counties) and Bahr El Ghazal Region (Northern Bahr El Ghazal, Aweil East County) & Warrap State, Twic East, and Gogrial East Counties). Regional Office in Sudan with head office in Khartoum, White Nile State, and the Blue Nile States. Our Country team of advisors uses their specialist expertise in Health, Nutrition, Protection, Food Security, Education and Water, Sanitation, and Hygiene. We work in the above States to support over 300,000 poverty-fighting developments and humanitarian aid projects.

HFO has been working in South Sudan since 2017 and is currently working in four States. Our services are in line with Humanitarian core policies and are tailored for specific South Sudan organizations, initiatives, and regions. HFO would like to implement an anticipated Program. For more information, please visit HFO’s website at www. hfo-ss.org We wish to recruit interested and qualified applicants (an international only) for the following position:

OUR VISION STATEMENT

HFO envisions empowered, holistically transformed and peaceful communities growing in unity and diversity towards self-reliance**.**

OUR MISSION STATEMENT

HFO exists to inspire, empower and transform communities to move towards self-reliance through the provision of holistic social services and development assistance.

1. 1. PURPOSE OF THE POSITION:
2. 1. Specific Responsibilities:

Under the direct supervision of the Programme Director, the Partnerships and Donor Liaison Specialist will be responsible and accountable for the effective and efficient provision of donor-related support services to senior management, programmes and operations units within the South Sudan Country Office (SSCO). The donor related support services include external relations and resource mobilization coordination, coordinating the preparation of proposals and donor reports and maintaining a working relationship between HFO and donors.

2.0 Build and maintain effective external relations, strategic partnerships and support resource mobilization:

• Develop the resource mobilization strategy/plan for the South Sudan Country Office (SSCO) and coordinate implementation.
• Undertake ad-hoc donor studies, research, and other activities to identify funding opportunities; update the resources mobilization strategy as needs emerge.
• Develop a prospective donor profile database that includes prospective donor funding areas, geographical and sectoral preferences, criteria, and policies with a view to identifying funding opportunities.
• Monitor calls for proposals related to HFO SSCO mandate.
• Initiate Resource Mobilization meetings and presentations to prospective donors in South Sudan and outside, including preparation of briefing notes.
• Design and implement effective advocacy strategies and methods for proactive and strategic targeting of partners and donors.
• Convene and facilitate donor working group on gender to
• Manage and coordinate relationships with key partners; provide technical inputs to senior management’s efforts to develop new and innovative partnerships.
• Develop and implements strategies for maximizing potential for existing trust funds and regional projects and other sources.
• Provide technical support the drafting and review of partner-specific Framework Arrangements and Cost Sharing Agreements.

3.0 Lead the donor reporting and quality assurance of results external (including Executive Board, Donors) audiences:

• Maintain Donor Agreement Management System and LEADS for the country and ensure that correct data and documentation is uploaded; and timely action on extension/closure of agreements is taken.
• Coordinate and provide technical guidance to the country office in meeting external reporting requirements and deadlines, including annual reporting process.
• Provide technical support to and ensure quality and timeliness of results-oriented narrative and financial reports to donors.
• Ensure the availability (including collecting and maintaining) of data for donor reports, and contribute to the mid-term reviews, and final programmes evaluations.

4.0 Manage knowledge building and sharing and advocacy efforts:

• Support the process of developing and dissemination of best practices and lessons learned that are directly linked to the implementation of the programme including with donor partners.
• Advise and support South Sudan Country Office on resource mobilization procedures and guidelines as well as funding modalities.
• Facilitate partnership and resource mobilization training to programme staff and managers including the development of tools and products, as needed.
• In close corroboration with the M&E Manager, contribute to capacity building of staff in the country office to have a common understanding of Human Rights Based approach and Results Based Management (RBM) concepts, techniques to achieving HFO Outcomes and meeting donor requirement.

5.0 Key Performance Indicators:

• Effective and strategic partnerships developed and sustained including with non-traditional partners.
• Timely preparation of reports and submission to donors.
• Effective and facilitation of donor gender working group
• Resource mobilization strategy developed, and contribution to the development and submission of sound proposals.
• Timely monitoring of resource mobilization strategy.
• Understanding of staff on results-based management and planning in line with HFO guidelines and donor requirements
• Donor contract management system and LEADS well maintained and up to date.

Competencies

6.0 Core Values:

• Respect for Diversity.
• Integrity.
• Professionalism.

7.0 Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues.
• Accountability.
• Creative Problem Solving.
• Effective Communication.
• Inclusive Collaboration.
• Stakeholder Engagement.
• Leading by Example.

8.0 Functional Competencies:

• Ability to develop detailed operational plans, budgets, and deliver on them;
• Ability to synthesize programme performance data and produce analytical reports to inform management and strategic decision-making.
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions.
• Ability to implement new systems and affect staff behavioral/ attitudinal change.
• Ability to lead resource mobilization.
• Strong analytical skills.
• Strong knowledge of Results Based Management and reporting.
• Demonstrates good oral and written communication skills.
• A proven ability to liaise with stakeholders and partners, including government, civil society, international organizations and grassroots organizations.
• Knowledge and understanding of the social, cultural and political context of South Sudan and its relation to gender.

Required Skills and Experience

9.0 Education:

• Master’s degree in Public Administration, Economics, Social Sciences, International Relations, Political Sciences, Development Studies or related field.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

10.0 Experience:

• Minimum of 5 years of progressive relevant professional work experience in management methodologies along the areas of business development and management.
• Experience in external relations, partnerships and resource mobilization, administration and human resource development and management.
• Experience in country and/or region is an asset.
• Experience working in the UN System is an asset.

11.0 Languages:

• Fluency in English is required.

1. HFO STATEMENT:

• HFO staff must adhere to the values and principles outlined in the HFO Code of Conduct and Ethics, HR Policy Manual, Prevention from Sexual Exploitation and Abuse policy, GBV, and Child Safeguarding Policies.
• In accordance with these values, HFO enforces policies on beneficiaries, partners, and services providers to protect the Vulnerable groups from being exploited and to ensure a safe environment free from harassment.