Payroll Assistant (Multiple Positions) At UNOPS

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll. For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS’ operations and the greater UN system.

Background Information – Job-specific

Under the direct supervision of the Payroll Manager and Payroll Accountant, the Payroll Assistant ensures effective delivery of global payroll accounting, ensuring high quality, accuracy and consistency of work. The Payroll Assistant provides technical expertise for the processing of payroll for UN Staff Members in line with UNOPS rules and regulations. The Payroll Assistant promotes a client oriented approach in providing payroll services to UNOPS and its partners. The Payroll Assistant works in close collaboration with other offices to resolve complex accounting and payroll issues and ensure consistent service delivery. He/she works in close collaboration with the Programme, Operations and project teams in the field offices and UNOPS HQ staff ensuring successful performance in payroll financial management.

Functional Responsibilities

Summary of Key Functions:
Support in administrative and payroll related tasks
Support in producing payroll reports and queries
Knowledge building and knowledge sharing

1. Support in administrative and payroll related tasks, including following responsibilities:
   Perform a variety of repetitive and routine tasks and duties related to Payroll
   Ensure that documents and supporting files are accurate, complete and properly filed for audit purposes
   Support to the day to day payroll transactions
   Create receipts and initiate payments in UNOPS ERP System
   Process payments relating to salaries in UNOPS ERP System
   Check that payment to Individual Contractor Agreement (ICA) holder is in compliance with vendor profile and the terms and conditions of the ICA agreement
   Prepare all relevant supporting documentation for the Team Lead to review payment vouchers
   Interact with colleagues to exchange information on administrative issues and seek co-operation
   Maintain accurate records (hardcopy and online) of all project document for easy reference and retrieval
2. Support in producing various payroll reports and queries focusing on the following results:
   Accurate payroll data resulting in reduction of recoveries, advances and other exceptional payments
   Timely and accurate determination and processing of payments
   Audit checks and balances for due diligence and financial accountability within the Financial Rules and Regulations of UNOPS
   Maximize the use of technology to keep the client informed of their payroll elements and changes thereto
3. Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
   Participation in the trainings for the operations/ projects personnel on Payroll
   Contributions to knowledge networks and communities of practice

   Education/Experience/Language requirements

Education: Completion of secondary school or equivalent. A BA or MA degree may substitute required years of work experience. Experience: 3 years of experience in supporting a payroll, accounting and/or HR administration. Experience in the usage of computers and office software packages (such as MS Office, G-Suite) and experience in handling web-based management systems is desirable. Language Requirements: Fluency in written and oral English. Knowledge of the second UN working language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: LICA-3
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx