The Role
You will be responsible for providing day-to-day administrative support to the Managing Director (MD); representing Afghanaid in coordination meetings; editing and disseminating organisational materials for internal and external audiences; supporting preparation of Board of Trustee reports and other Executive Team meeting materials; and acting as the communications focal point in the Kabul office. You will be required to work closely and effectively with all other departments of Afghanaid to achieve unity of purpose, results and optimal use of organisational resources.
Main Duties
- Coordinate the MD’s daily diary, screen email, draft correspondence and prepare documents for meetings and professional appointments.
- Provide preparatory materials and coordinate the MD’s external representation engagements and fundraising opportunities; draft speeches, visual presentation and workshop materials.
- Coordinate internal (quarterly Board and Executive Team reports ) and external (Annual Report) materials and ensure appropriate distribution; edit other organisational strategic and operational documents as required.
- Minute Executive Team, ad hoc and other internal meetings attended by the MD.
- Research and write internal and external briefs and reports to be used in national and international level communications.
- Represent Afghanaid in advocacy and influencing forums and meetings.
- Acting on behalf of the MD, attend government, UN and civil society coordination meetings; represent Afghanaid’s position.
- Assist the MD in monitoring performance indicators against strategic and operational plans.
- Function as the communications focal point in the Kabul office, working in close coordination with the London office to produce high quality communications material for external distribution. This includes taking photos and collecting case studies.
Perform other relevant duties as assigned and approved by the MD.