Personal Assistant To Chief Executive Officer At Democratic Progress Institute

Democratic Progress Institute

London

Salary: £23K-27K per annum depending on experience

Deadline for applications: End of business day 5 November 2021

A unique opportunity to get involved in a conflict resolution and peace building organisation based in central London. DPI aims to foster an environment of sharing information, ideas, knowledge, and concerns for furthering of democratic solutions and outcomes. Our work supports the development of a pluralistic political arena capable of generating consensus and ownership over work on key issues at political and local levels.

The role includes the provision of administrative, logistical and research assistance to the CEO. Responsibilities will include liaising with staff, arranging meetings, travel, and accommodation; preparing speeches and presentations; maintaining the schedule of the CEO.

Specific Tasks include but are not limited to:

• Maintain CEO’s diary and communicate to appropriate individuals and institutions
• Prioritise all incoming events inquiries for CEO and manage extensive travel schedule, visa applications and logistical support both for CEO and other participants as necessary, often within short time frames
• Draft, edit, and prepare correspondence from CEO’s office
• Respond to and coordinate responses to inquiries for CEO by mail, e-mail, and phone
• Update database and contact lists for CEO’s office, including data entry, reports and tracking, fundraising efforts, organisational partners, and others
• Carry out ad hoc small-scale research and analysis
• Prepare briefing papers and speeches as necessary
• Organise and maintain the department and files of the CEO’s office including registering and archiving materials
• IT and technical assistance for phones, computers (desktop, laptop, iPad, and iBook) and any other equipment used by the CEO
• Ensure smooth organisational communication and at times makes changes in procedures to deal with variations in workload
• Prepare for and take minutes at meetings, including Board meetings
• Deal with, follow up all DPI communication outputs, including editing assessments, research, and publications
• Other tasks and responsibilities as necessary.

Qualifications and Person Specification:

The successful candidate should need to meet the following criteria:

• Holds a university degree in international relations, political sciences, law, or related fields
• Has minimum two years’ experience in a similar role
• Excellent communication skills with an emphasis on written and spoken English plus analytical skills
• Strong administrative skills
• A keen attention to detail and ability to prioritise as well as multitask
• Flexible and resourceful approach to work and a “can do” attitude
• Professional demeanour when giving and taking information in writing, in person, and over the phone
• Capacity to work in a highly pressured environment, while remaining calm
• Ability to take initiative and prioritise tasks, excellent time-management, problem-prevention, and problem-solving skills
• Ability to maintain confidentiality of sensitive information
• Proficiency with Microsoft Office
• Willingness to travel as necessary
• Ability to work on their own initiative as well as work as a team player.

For applications, please send a CV and a cover letter to: Akinola Williams

operations.support@democraticprogress.org

Please ensure to comment on your experience in accordance with the job description.

Applications will be considered on a rolling basis with the final deadline set as end of 5 November 2021.

EQUAL OPPORTUNITIES POLICY

DPI maintains employment policies which ensure that no one is unfairly discriminated against, whether directly or indirectly, on any grounds including race, ethnic origin, culture, gender, sexuality, disability, age, or religion. These policies will apply in relation to all those involved in the work of the organisation including paid staff, trainees, consultants, interns, volunteers, those offering services on a pro bono basis and trustees.

DPI is committed to equal opportunities and cultural diversity. Unfortunately, we believe that we will be unsuccessful in obtaining a work permit for these posts. Please only apply if you already have the right to work within the United Kingdom. Please refer to the home office website about eligibility.